Repository: UIHistories Project: Board of Trustees Minutes - 1984 [PAGE 247]

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238

BOARD OF TRUSTEES

[May 19

On motion of Mr. Cobb, these contracts were awarded by the following vote: Aye, Mrs. Day, Dr. Donoghuc, Mr. Forsyth, Mr. Hahn, Mr. Logan, Mr. Madden, Mrs. Shepherd, Mr. Stone; no, none; absent, Mr. Howard, Governor Thompson. (The student advisory vote was: Aye, Mr. Cobb, Miss Forsyth; no, none; absent, Mr. Bandala.)

Extension of Contract for Snow Removal, Landscaping and Site Work, Chicago

(19) On May 20, 1982, the Board of Trustees approved the award of a unit price contract with Ryan Bros., Inc., Chicago, for furnishing the necessary equipment, operators, and materials for snow removal, landscaping, and site work at the Chicago campus for the fiscal year ending June 30, 1983, with an option to extend the contract for FY 1984 under the same terms and conditions. T h e president of the University, with the concurrence of the appropriate administrative officers, recommends that the option be exercised and that the contract be extended for FY 1984, subject to the availability of funds. T h e work will be undertaken as ordered by the physical plant department and will be paid for on the basis of the actual cost of each job in accord with the unit prices. Each job will be covered by a contract work order charged against funds allocated for the project. T h e estimated cost is $42,050. Funds for the work will be included in the Chicago physical plant institutional funds budget authorization request to be submitted to the Board of Trustees for FY 1984. T h e issuance of work orders under the contract is subject to the availability of such funds.

On motion of Mr. Cobb, this recommendation was approved by the following vote: Aye, Mrs. Day, Dr. Donoghue, Mr. Forsyth, Mr. Hahn, Mr. Logan, Mr. Madden, Mrs. Shepherd, Mr. Stone; no, none; absent, Mr. Howard, Governor Thompson. (The student advisory vote was: Aye, Mr. Cobb, Miss Forsyth; no, none; absent, Mr. Bandala.)

Extension of Contract for Janitor Services, Library Building, Chicago

(20) On June 20, 1979, the Board of Trustees awarded a contract for $168,000 to Beverly Building Maintenance Co., Inc., Oak Lawn, for janitor services in the Library Building at the University Center, Chicago, for Fiscal Year 1980. The University has the option to extend this contract on the same terms through FY 1984, subject to the concurrence of the contractor, the approval of the Board of Trustees, and the availability of funds. T h e University may terminate the contract for cause and without prejudice with 10 days' notice, and the contractor may terminate for any reason with 120 days' notice. Payments may be adjusted, with University approval, to reflect increases in labor costs, as provided in a new "area collective labor agreement" to which the contractor is a signatory. Pursuant to this provision and prior delegated authority by the board, the contract was increased by $26,614 on May 21, 1981, to the annualized amount of $194,614. T h e University also has the option to add or delete work by change order should the need arise. Such adjustments will be based on unit prices (hourly wage rates) submitted by the contractor in the original bid proposal or as adjusted in accord with increases in labor costs. On July 8, 1982, the existing contract was adjusted to reduce the scope of services as provided under this provision. This resulted in a reduction of $34,992 in the annual contract amount, making the total $159,622.