Repository: UIHistories Project: Board of Trustees Minutes - 1952 [PAGE 751]

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848

BOARD OF TRUSTEES

[ J u t y 2$

on individual order by the Physical Plant Department and is subject to approval by the Comptroller and to the availability of funds appropriated by the Board. The contractors are employed on jobs which are so small or of such a character as to make competitive bidding impractical, and not exceeding $5,000 for any one authorization. This procedure has the advantage of permitting immediate starting of work after the Board has approved an appropriation and it eliminates the expense of preparing drawings and specifications required in securing competitive bids. The Director of the Physical Plant and the Comptroller recommend award of the following cost-plus contracts based on competitive bids for the fiscal year beginning July I, 1951, with the understanding that no orders will be placed under such contracts after June 30, 1952, and that all work will be handled in accordance with the procedure established. General work—Clyde E. Gates, Percentages of Charges for Champaign Material Labor Subcontracts Merchandising On jobs Up to $500 10 25 8 From $500 to $1,000 8 22>£ 8 From $1,000 to $3,000 8 20 8 Over $3,000 8 19 8 Plumbing and heating—Reliable Plumbing & Heating Company, Champaign On jobs Up to $250 33K 33H 15 10 From $250 to $1,000 30 30 15 10 From $1,000 to $3,000 27 27 15 10 Over $3,000 25 25 15 10 Electrical work—Anderson Electric Company, Danville On jobs Up to $200 10 24 8 10 From $200 to $1,000 10 24 8 10 Over $1,000 8 21 7 10 Ventilating and sheet metal— Schroeder's Ventilating Company, Champaign On jobs Up to $250 28 30 10 15 From $250 to $1,000 24 28 10 15 From $1,000 to $3,000 20 22 10 15 Over $3,000 20 22 10 15 T o determine the lowest bidders, all bids were weighed by applying the percentages in accordance with the probable type of work to be done under these contracts. The recommendations for awards are based upon those bids which in the judgment of Physical Plant Department officials will result in the lowest cost to the University. In plumbing and heating, electrical work, and sheet metal work, the materials required are usually in such small quantities that they are taken from contractors' stocks and, hence, a merchandising overhead percentage is added to the material costs percentage. If material is purchased by a contractor for delivery directly to the. job, the merchandising overhead is not added. I recommend that these contracts be awarded in accordance with the terms and conditions stated, the Comptroller to report to the Board periodically on all contracts initiated.

On motion of Mr. Fornof, these contracts were authorized, as recommended.

CONTRACT FOR A D D I T I O N T O ELECTRICAL DISTRIBUTION SYSTEM AT CHICAGO PROFESSIONAL COLLEGES (16) The University has an agreement with the Commonwealth Edison Company of Chicago which provides for a "multiple service and combined billing" plan for