Repository: UIHistories Project: Board of Trustees Minutes - 1984 [PAGE 604]

EXTRACTED TEXT FROM PAGE:

1984]

UNIVERSITY OF ILLINOIS

595

vision of the public records officer. Inspection of records shall occur only in the place where the records are kept or in the office of the public records officer during regular office hours when the records are not being used by persons performing official duties. Upon request, the public records officer will make arrangements for an explanation of computer language or pirnt-out format, (b) A person who has requested a copy shall not receive one until and unless the person has paid the fees charged by the University under Section 5151.70 of these rules. A person who has requested a copy of a work protected by copyright shall not receive one until and unless the person has signed a document containing the University's warning of copyright and has certified that the copy will not be used for any purpose other than private study, scholarship, or research. Subject to compliance with fee and copyright requirements, the public records officer shall provide one copy of the public record if it is required by the Freedom of Information Act or the State Records Act to be made available to the public. Section 5151.70 Fees (a) There shall be no fee charged for: (1) Inspection of records, or (2) The University's cost in searching for and reviewing records. (b) Copies of records on letter or legal size paper shall be provided upon payment of 25 cents per page. (c) If the records cannot be copied on the University's standard office copying equipment, copies will be provided upon payment of a fee reasonably calculated by the public records officer to reimburse the University for actual cost of reproducing the public record on other equipment and for any use of University equipment to copy the record. (d) The fee for each certification of a copy shall be $2.00. (e) Fees may be reduced or waived when the public records officer determines that it is in the public interest to do so and that furnishing the information primarily benefits the general public. Section 5151.80 Denial of Request (a) T h e public records officer shall: (1) Deny requests to inspect or obtain copies of records described in Section 7 of the Freedom of Information Act. (2) Deny requests to inspect or obtain copies of all records within a category if compliance with the request would by unduly burdensome for the University and the burden on the University outweighs the public interest in the information. Before denying such a request, the public record officer shall extend to the person making the request an opportunity to confer with the public records officer and to attempt to reduce the request to manageable proportions. (b) If requested records or copies are not made available within the time limits specified in Section 5151.90 of these rules, such failure shall also be deemed a denial of the request. Section 5151.90 Response Time T h e action of the public records officer allowing inspection of records, providing a copy, or denying the request shall be taken within 7 working days after receipt of a written request, unless the time for such action is extended. The time for allowing inspection, providing a copy or denying the request may be extended by the public records officer for not more than 7 working days for any of the reasons specified in Section 3 of the Freedom of Information Act.