Repository: UIHistories Project: Board of Trustees Minutes - 1984 [PAGE 603]

EXTRACTED TEXT FROM PAGE:

594

BOARD OF TRUSTEES

[June 21

(2) Coordinate the efforts of other University employees under the State Records Act, the Freedom of Information Act, and these rules. (3) Maintain and make available for public inspection the list of types or categories of records described in Section 5151.40 of these rules. (4) Assist the public in identifying requested records. (5) Extend the time for acting on a request, if necessary, for any of the reasons specified in Section 3 of the Freedom of Information Act. (6) After records are located and reviewed, make the records available for inspection or deny access to the records in whole or in part. (7) Explain in writing the reasons for denial of access, the names and titles of persons responsible for denial and inform the requester of his or her right to appeal to the President of the University. (8) Upon request for a copy of a record which is subject to public inspection, make a copy available upon compliance with fee and copyright requirements. (9) Upon request certify that a copy is a true copy. (10) Upon failure to locate records, state that the University is not the custodian for such records or that the records cannot be found after diligent search. (11) Maintain in the Office of the Public Records Officer a public file of denials indexed according to type of record requested and type of exemption asserted by the University. Section 5151.40 List of Types or Categories of Records T h e list of types or categories of records which is maintained by the public records officer for public inspection shall be a reasonably current list of the types or categories of records maintained by the University after July 1, 1984, whether or not the records are available to the public. Section 5151.50 Request to Inspect or Obtain a Copy of Records (a) All requests under the Freedom of Information Act or State Records Act to inspect or obtain a copy of records shall be in writing and directed to the public records officer at one of the following addresses: Public Records Officer University of Illinois 302 Swanlund Administration Building 601 East John Street Champaign, Illinois 61820 Public Records Officer University of Illinois 2801 University Hall 601 South Morgan Chicago, Illinois 60680 (b) Each request shall include the following information: (1) Name and address of the person making the request. (2) A reasonable description of the n-cord or records sought. Whenever possible, the person requesting records should supply dates, file designations or other information that describe the records sought. (3) T h e public records officer shall note the date and time of day on the request in order to establish time of receipt. Section 5151.60 Inspection and Copying of Public Records (a) Public records of the University of Illinois and its subsidiary bodies which arc required by the Freedom of Information Act or the State Records Act to be made available for public inspection shall be made available under the super-