Repository: UIHistories Project: Board of Trustees Minutes - 1984 [PAGE 272]

EXTRACTED TEXT FROM PAGE:

1983]

UNIVERSITY OF ILLINOIS

263

(The student advisory vote was: Aye, Mr. Bandala, Mr. Cobb; no, none; absent, Miss Forsyth.) Agreement with the University of Illinois Alumni Association

(19) On November 18, 1932, the Board of Trustees adopted revised guidelines governing certain fiscal procedures, including those between the University and University-related organizations. 1 T h e University of Illinois Alumni Association has asked to be designated a University-related organization as provided in the guidelines and has authorized a basic agreement with the Board of Trustees for that purpose. T h e agreement notes that the Association will provide management and supervisory services for data gathering, data entry, and maintenance of alumni records on the University's Alumni-Foundation Information System (AFIS). T h e Association will publish eight editions of two periodicals; one periodical primarily for the benefit of alumni constituents of the Urbana-Champaign campus and one primarily for the benefit of alumni constituents of the Chicago campus. In addition, the Association will provide support to University field activities such as meetings of alumni groups or off-campus communications with alumni. To partially support the costs of the services described above, the agreement provides for a payment by the University of an amount not to exceed $127,000 for FY 1984. Payments will be made during the course of the year based on actual costs incurred. T h e University will continue to provide approximately $402,000 of support through the University's Office of Alumni Relations and Records for the maintenance of alumni records and other alumni support functions. T h e agreement also provides for the Association's use of AFIS to maintain membership records and for access to and joint ownership of such records. Ownership of the two periodicals resides with the Association. In addition to this agreement, a separate rental agreement will be developed regarding office space occupied by the Association in University facilities. Reimbursement to the University for the lease of this space will be described in this rental agreement. The agreement will be effective from June 30, 1983, through June 30, 1984, subject to termination by either party with ninety days written notice to the other party. Funds to support the agreement are included in the appropriation bill of the General Assembly to meet the ordinary and contingent expenses of the University for FY 1984. These funds will be included in central administration's budget request for FY 1984 to be presented to the Board of Trustees. T h e agreement is subject to the availability of such funds. T h e vice president for business and finance recommends execution of the agreement as described. I concur in the recommendation. O n m o t i o n of M r . M a d d e n , this r e c o m m e n d a t i o n w a s a p p r o v e d by the following vote: Aye, M r s . D a y , D r . D o n o g h u e , M r . Forsyth, M r . H a h n , M r . Howard, M r . Madden, Mrs. Shepherd, M r . Stone; no, none; absent, M r . Logan, Governor T h o m p s o n . ( T h e student advisory vote w a s : Aye, M r . Bandala, M r . C o b b ; n o , n o n e ; a b s e n t , Miss F o r s y t h . )

Agreement with the University of Illinois Foundation

(20) On November 18, 1982, the Board of Trustees adopted revised guidelines governing certain fiscal procedures including those between the University and

1 The guidelines were developed, in consultation with the Legislative Audit Commission, by all of the systems of public higher education in Illinois.