Repository: UIHistories Project: Board of Trustees Minutes - 1984 [PAGE 273]

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BOARD OF TRUSTEES

[June 16

University-related organizations. 1 T h e University of Illinois Foundation has asked to be designated a University-related organization as provided in the guidelines and has authorized a basic agreement with the Board of Trustees for that purpose. T h e agreement notes that the Foundation will provide fund raising services and other assistance to attract private gift funds to support University programs. The Foundation agrees to accept and administer such gifts according to terms specified by the donor, to inform the University of all gifts received for the benefit of the University, and to apply the same in accordance with the terms of the gift or, as in the case of all undesignated gifts, as the University may direct. T h e Foundation will also provide management and supervisory services for the maintenance of donor records on the University's Alumni-Foundation Information System (AFIS). T o partially support the annual operating costs of the program and services described above, the agreement provides for the payment by the University of an amount not to exceed $1,000,000 for FY 1984, contingent upon the availability of funds. Payments will be made during the course of the year based upon actual costs incurred. The University will continue to provide approximately $320,000 of support through the University's Office of Development for the maintenance of donor records and other fund raising support functions. Also, certain routine business and financial services (e.g., payroll, accounting) will be provided to the Foundation as needed. T h e agreement provides the Foundation with access to the University's AFIS for the purpose of conducting fund raising activities. In addition to this agreement, a separate rental agreement will be developed regarding office space occupied by the Foundation in University facilities. Reimbursement to the University for the lease of this space will be described in this rental agreement. T h e agreement will be effective from June 30, 1983, through June 30, 1984, subject to termination by either party with ninety days written notice to the other party. Funds to support the agreement are included in the appropriation bill of the General Assembly to meet the ordinary and contingent expenses of the University for FY 1984. These funds will be included in central administration's budget request for FY 1984 to be presented to the Board of Trustees. The agreement is subject to the availability of such funds. The vice president for business and finance recommends execution of the agreement as described. I concur in the recommendation. O n m o t i o n of M r . M a d d e n , this r e c o m m e n d a t i o n w a s a p p r o v e d by

the following vote: Aye, Mrs. Day, Dr. Donoghue, Mr. Forsyth, Mr. Hahn, Mr. Howard, Mr. Madden, Mrs. Shepherd, Mr. Stone; no, none; absent, Mr. Logan, Governor Thompson. (The student advisory vote was: Aye, Mr. Bandala, Mr. Cobb; no, none; absent, Miss Forsyth.)

Renewal of Contract, Bibliographic and Library Processing Services

(21) T h e University continues to hold an operating service contract, on behalf of the University's libraries, with the Office of the State Librarian. It has enabled the University libraries to acquire access to an automated system developed by the O n Line Computer Library Center, Inc. The object is to aid bibliographic search and cataloging at both campuses and to improve service to the interlibrary loan program as well. By means of the system, requests for reference data or for catalog file cards for new publications are entered into a local terminal and passed to the center via dedicated telephone lines. Reference data are returned by the same method

1 The guidelines were developed^ in consultation with the Legislative Audit Commission, by all of the systems of public higher education in Illinois.