Repository: UIHistories Project: Board of Trustees Minutes - 1984 [PAGE 225]

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BOARD OF TRUSTEES

[April 21

fee of one and one-half percent of the actual construction cost, plus reimbursable expenses authorized by the University for additional field inspections, materials testing, travel, photography, and other miscellaneous expenses, estimated to be $22,000. (The services covered by the fee include on-site observation.) Funds are available in the Auxiliary Facilities System Repair and Replacement Reserve Account. A schedule of the bids received has been filed with the secretary of the board for record. (The work under the base bid consists of installing steel bracing on the underside of both existing balcony structures and in both Great Halls; the removal and replacement of portions of the east and west concrete balcony level walkways; masonry partitions enclosing toilet rooms, water lines, sanitary piping, and electric facilities; repair or replacement of structural steel framing prior to replacing concrete slabs and partitions and toilet fixtures; installation of associated water piping, sanitary piping, drainage piping, new lighting and electrical circuits; and installing new toilet-room ventilation systems. Acceptance of Alternate No. 1 will eliminate from the base bid the removal and replacement of the west balcony walkway concrete and related mechanical and electrical work.)

On motion of Mr. Stone, these recommendations were approved by the following vote: Aye, Mrs. Day, Dr. Donoghue, Mr. Forsyth, Mr. Hahn, Mr. Howard, Mr. Logan, Mr. Madden, Mrs. Shepherd, Mr. Stone; no, none; absent, Governor Thompson. (The student advisory vote was: Aye, Mr. Bandala, Mr. Cobb, Miss Forsydi; no, none.)

Rescission and Award of Contract, Fire Service Institute, Urbana

(28) On January 18 and 20, 1983, bids were received for general, plumbing, and electrical work for Fire Service Institute projects for Fiscal Year 1983. On February 17, 1983, the trustees awarded a contract to Caturfield Builders, Inc., Decatur, based on its low bid for general work for $96,162 (base bid plus four additive alternates) 1 and further authorized that the contracts for plumbing and electrical work be assigned to the contractor for general work, making the total of its contract $203,691. T h e University notified the contractor of its award and submitted the appropriate agreements and the performance and payment bond for execution in accordance with the bid documents. T h e firm did not execute the appropriate documents and has been notified that it is in default. Funds for this project are appropriated from the Fire Prevention Fund and are not available for reappropriation. In order for the work to begin and thus to expend the funds within the fiscal year requirements, it was necessary to award contracts prior to the April meeting of the Board of Trustees. Under Article I I , Sec. 4(e) of the General Rules Concerning University Organization and Procedure, the president, after consulting members of the Executive Committee of the board, awarded a contract on March 23, 1983, to the second low bidder. Accordingly, the president of the University, with the concurrence of the appropriate administrative officers, now recommends that the award previously made to Caturfield Builders, Inc., be rescinded and that its bid security be forfeited for failure to comply with the terms of the bid documents. In accord with the General Rules, the president reports: (1) the award of a contract to the second low bidder, F & H Construction, Effingham, for $127,790, based on its base bid and acceptance of additive alternates G - l , G-2, G-3, and G-5; (2) the assignment of the contracts for plumbing and electrical work to the An explanation of the additive alternates is filed with the secretary for record.