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Caption: Board of Trustees Minutes - 1984
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1983] UNIVERSITY OF ILLINOIS 215 It is further recommended that the comptroller be authorized to approve work orders under these contracts up to $25,000 for each project. These will be reported in the "Comptroller's Monthly Report of Contracts Executed." T h e firm of Cool Company, Inc., St. Joseph, submitted a bid for general work. T h e firm notified the University that it misunderstood the bidding requirements, which resulted in an error in its bid, and requested permission to withdraw it since, due to the error, it could not fulfill its contractual obligations without suffering economic hardship. T h e Operation and Maintenance Division has determined that there is demonstrable evidence that the bidder made bona fide errors in the preparation of its bids, that the errors will result in a substantial loss to the bidder, and has recommended that the bidder be allowed to withdraw. The university counsel has advised that under these circumstances, the University's regulations allow the University to permit the withdrawal. Therefore, it is recommended that Cool Company, Inc., be allowed to withdraw its bid. O n m o t i o n of M r . S t o n e , these c o n t r a c t s w e r e a w a r d e d a n d a u t h o r i t y w a s g i v e n as r e c o m m e n d e d b y t h e f o l l o w i n g v o t e : Aye, M r s . D a y , D r . Donoghue, M r . Forsyth, M r . H a h n , M r . H o w a r d , M r . Logan, M r . M a d den, M r s . Shepherd, M r . Stone; no, n o n e ; absent, Governor T h o m p s o n . ( T h e s t u d e n t a d v i s o r y v o t e w a s : Aye, M r . B a n d a l a , M r . C o b b , M i s s Forsyth; no, none.) Structural Modification and Rehabilitation, Memorial Stadium, Urbana (27) T h e president of the University, with the concurrence of the appropriate administrative officers, recommends: (1) approval of a project of $1,165,000 for modifications to the steel structure of the east and west main stands and balconies, and rehabilitation of the east balcony walkways, restrooms, and concession facilities at Memorial Stadium, Urbana; and (2) award of the following contracts for this work on the basis of the low base bids and acceptance of the indicated alternates (deductive) received: Division I — General C. Iber & Sons, Inc., Peoria Division II — Plumbing Hart & Schrocder Mechanical Contractors Inc., Champaign Division III — Ventilation R. H. Bishop Company, Champaign Division IV — Electrical Downtown Electric, Urbana Total Base Bid $968 000 Alternate —$296 900 (G-1) Total $671 100 359 778 — 180 690 (P-1) — — 179 088 22 993 11 264 (V-l) 31 411 (E-1) 11 729 74 865 — 43 454 $905 371 It is further recommended that: (1) all contracts, other than the contracts for general work, be assigned to the contractor for general work; and (2) an agreement be entered into with C. Iber & Sons, Inc., for the assignment of the other prime contracts, for which the assignment fee has been included in the bid for general work. It is also recommended that Hanson Engineers, Inc., Springfield, be employed for the professional services required for the construction phase of this project at a
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