Repository: UIHistories Project: Board of Trustees Minutes - 1994 [PAGE 425]

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1995]

UNIVERSITY OF ILLINOIS

413

Reduced administrative costs in campus support units and academic departments through the elimination of duplicative systems and processes; Reduced costs of procuring goods through better leveraging the University's buying power and a central procurement organization focused on negotiation and vendor management rather than transaction processing. Coopers and Lybrand Consulting is considered a national leader in "best practices" procurement in both commercial industry and higher education. Their considerable experience in performing similar process reengineering efforts at Yale University, Carnegie Mellon University, the University of California at Santa Cruz, and with others, enables them to bring to this project a team of consultants with broad experience in the many issues that will arise on this project including: (a) process reengineering in a multi-campus state university, (b) innovative practices in procurement, (c) the use of technology to support business processes, and (d) balancing efficiency and effective controls. The planned engagement consists of two phases: An Assessment Phase that evaluates the current process, internal controls and organization (including the role of campus stores' operations); and Design Phase that integrates innovative practices being employed at corporations and universities, capabilities of enabling technologies, and improvement efforts already being undertaken by the University to develop a design and implementation plan for an improved procurement process. The final phase of the project, Implementation, will be planned as a part of the design phase. Coopers and Lybrand has agreed to conduct the current process assessment phase of the project at no cost. The recommended consulting contract for technology assessment and the design phase will not exceed $410,000 plus reimbursable expenses estimated at $80,000. Funds are available from the Institutional Funds budget of the University Office of Business and Financial Affairs. I concur.

On motion of Ms. Reese, this recommendation was approved by the following vote: Dr. Bacon, Mrs. Calder, Mr. Engelbrecht, Dr. Gindorf, Mrs. Gravenhorst, Mr. Lamont, Ms. Lopez, Ms. Reese; no, none; absent, Governor Edgar, Mrs. O'Malley. (The student advisory vote was: Aye, Mr. Malone, Mr. Mathew, Mr. Rose; no, none.)

Revised Intergovernmental Agreement, Metropolitan Computer-aided Dispatch, Urbana

(8) Since 1979, the University has been a party to an Intergovernmental Agreement to jointly operate and fund the Metropolitan Computer-Aided Dispatch (METCAD) for police and fire dispatching operations. METCAD is jointly funded by the four participating entities: the cities of Champaign and Urbana; the County of Champaign; and the University. METCAD provides the constituents and citizens of the respective agencies with coordinated public safety dispatch services at a reasonable cost by sharing the expenses of technical staff, space, and computer equipment. The METCAD organizational structure consisted of an Interagency Administrative Committee (IAC), comprised of two representatives from each of the four agencies, to provide overall direction and budget approval. An IAC member was responsible for the administration of the program, and a Lead Agency, the City of Champaign, provided personnel and business administration. A Public Safety Coor-