Repository: UIHistories Project: Board of Trustees Minutes - 1994 [PAGE 426]

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BOARD OF TRUSTEES

[October 12

dinator was hired to provide administrative and technical support. Over time, an Operations Board, comprised of representatives from each agency's public safety departments, provided operational input, and the Public Safety Coordinator title was changed to Director. Recently, the IAC and the Operations Board jointly reviewed the original Interagency Agreement and current administrative structures. They reaffirmed the cost benefits of METCAD and made three recommendations to improve the accountability, quality, and efficiency of the system. The recommendations are included in the revised Interagency Agreement. First, a newly constituted Policy Board is to be appointed to replace the IAC and the Operations Board. The new board will have two representatives from each agency, one public safety and one administrative representative, and one rural county public safety representative. The board will have the same powers as the IAC, but will focus on policy and budgetary issues rather than on management functions. Second, the Lead Agency, which continues to be the City of Champaign, is responsible for the overall operations of METCAD, subject to the mission, goals, and objectives approved by the board. Finally, with the resignation of the former Director, the Lead Agency will hire a new METCAD Director, who will supervise METCAD staff and manage the operations. The new agreement does not change the funding structure; each agency will continue to be responsible for a pro-rata share of METCAD's operating budget and expenses, using a cost sharing formula based in part on the volume of calls made to the system by each agency. In Fiscal Year 1995, the University's share of that cost was $188,544, and in FY 1996 the University's share of the cost will be $188,460. A shared computerized police record-keeping system currently being implemented is expected to add $18,750 in recurring costs. The revised agreement provides for METCAD to be operated and managed with clear lines of authority for implementing policies to achieve the mission and goals of the system. The agreement is consistent with the 1970 Illinois Constitution's provisions for intergovernmental cooperation. The approvals of the cities of Champaign and Urbana and the County of Champaign are anticipated. Funds for this agreement are available in the State appropriated funds operating budget of the campus Public Safety Division. The chancellor at Urbana has recommended approval of the agreement as described. The vice president for business and finance concurs. I recommend approval.

On motion of Ms. Reese, this recommendation was approved by the following vote: Dr. Bacon, Mrs. Calder, Mr. Engelbrecht, Dr. Gindorf, Mrs. Gravenhorst, Mr. Lamont, Ms. Lopez, Ms. Reese; no, none; absent, Governor Edgar, Mrs. O'Malley. (The student advisory vote was: Aye, Mr. Malone, Mr. Mathew, Mr. Rose; no, none.)

Contract for Fiscal Year 1996 Snow Removal, Landscaping, and Site Work Equipment with Operators and Materials, Chicago

(9) The president of the University, with the concurrence of the appropriate administrative officers, recommends the award of a cost-plus contract to Century Contractors, Inc., Chicago, the lowest responsible bidder, for snow removal, landscaping, and site work equipment with operators and materials at the Chicago campus for the fiscal year ending June 30, 1996. The University has the option to extend the contract from July 1, 1996, to June 30, 1997, under the same terms and conditions, subject to approval by the Board of Trustees.