Repository: UIHistories Project: Board of Trustees Minutes - 1910 [PAGE 162]

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124

UNIVERSITY OF ILLINOIS.

[March

31

Schedule 13—Summaries of warrants unpaid; as at Dec. 31, 1908: A—General fund. B—College of Medicine. C—Agricultural College. D—School of rharmacy. Schedule 14—Statement of collection of fees unpaid at June 30, 1908. RECEIPTS AND DISBURSEMENTS. We examined all vouchers for disbursements made during the period under review and found that all were properly accounted for, all properly receipted, all properly approved and all properly and correctly entered. To further verify the correctness of the vouchers paid we tested the extensions and additions of many, especially payments for freight, express, students' rebates, etc., all of which we found correct. In the following condensed statement we illustrate in totals the cash transactions of the period, as represented by the cash book and various warrant registers:

CONDENSED STATEMENT OF CASH ACCOUNT. Balance with the treasurer, Oct. 1.. Balance with the chief clerk, Oct. 1 Total cash on hand, Oct. 1.. . . Receipts as per Exhibit " A " Less disbursements as per Exhibit " B " Balance as per books, Dec. 31,1908 Made up as follows— Balance with the treasurer Balance with the chief clerk $562,196 11 12,457 52

x

$886,253 01 29,944 10 $916,197 11 61,464 25 $977,661 36 403,007 73 $574,653 63

$574,653 63

CHIEF CLERK'S CASH ACCOUNT. The cash transactions as represented by the cash account for the quarter we illustrate in totals in the following condensed statement:

Balance cash on hand, Oct. 1 Receipts from various sources Disbursements for the period Balance cash on hand Dec. 31 $29,944 10 61,464 25

$91,408 35 78,950 83 $12,457 52

We proved the additions .in the cash book, compared all entries made during the period with the ledger postings and found all to be correct. RECONCILEMENT OP CASH ACCOUNT FEB. 19, 1909. We reconciled the cash account on Feb. 19, 1909, by footing the cash book from Jan. 20, 1909 (the date of our last reconcilement), to Feb. 19, 1909; balanced the account, verified the cash by actual count, and examined and proved the footings of the checks for deposit, and the approved paid and receipted bills and invoices not yet entered. The following statement illustrates the transactions from Jan. 20, 1909, to Feb. 19, 1909, as represented by the cash account, and shows the balance at the beginning, the receipts in detail, the transfers to the treasurer, and a reconcilement of the account on the morning of Feb. 19, 1909: