Repository: UIHistories Project: Board of Trustees Minutes - 1896 [PAGE 204]

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PROCEEDINGS OF BOARD OF TRUSTEES.

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10. The Assistant Treasurer shall report monthly to the Treasurer the moneys received by him turning over to him all money except such as he and the Treasurer may agree to be necessary for the proper conduct of his office. 11. It shall be the duty of the Assistant Treasurer to pay all warrants for small sums drawn against the Treasurer, provided there is sufficient money in his hands to do so. He shall report the receipted warrants to the Treasurer monthly as cash and the Treasurer shall account for them as such. 12. The Assistant Treasurer shall report to the Board at its regular meetings the financial condition of the University with such recommendations for •appropriations as may be necessary, and the transactions of his office for the quarter preceding and oftener if required by the Board. His report shall include a detailed statement of all moneys received, and from what sources, and the amounts paid to the Treasurer. 13. The Registrar shall report in detail to the Board at each regular meeting the number of students who, during the quarter preceding, were indebted to the University for term incidental fees, matriculation, and graduation fees, tuition, deposits in the chemical and physical laboratories, and all other obligations imposed by their attendance upon the University. 14. The reports of the Treasurer, Assistant Treasurer, Secretary, and Registrar shall be audited by the Finance Committee of the Board, the Committee to report its findings and recommendations to the Board for approval.

EXPENDITURES, CONTRACTS, AND OBLIGATIONS.

1. No expenditures shall be made except on a formal order of the Board and an appropriation of the money therefor. 2. All appropriations shall lapse at the end of the fiscal year. By a vote of the Board an appropriation may be made to lapse at any time. 3. Articles or materials for the University shall be purchased only by persons or committees {designated by order of the Board. When none are designated the Assistant Treasurer shall act as purchasing agent. 4. The Assistant Treasurer shall issue an order of purchase to all persons authorized by the Board to make purchases, but shall not do so unless he has the certificate of the Secretary that the purchase has been ordered by the Board and the money for payment therefor has been appropriated. The order shall clearly set forth the articles or materials ordered and shall state the fund from which the cost is to be paid. The order of the Assistant Treasurer shall accompany all bills of account for purchases on presentation for audit and payment. 5. The persons composing the force of instruction, the administration officers, and the clerks of the department offices shall be employed and salaries fixed by the Board. The monthly payroll of such persons shall be approved by the President of the University, but he shall not approve the name of any person who has not rendered prescribed service during the month unless such service shall have been previously formally excused by the Board or by the President of the University. The secretary shall prepare the payroll for the approval of the President on the first day of each month, setting forth for each person the amount of salary for the month as fixed by the Board. 6. All men and help employed exclusive of members of instructional force, administration officers, and clerks of department offices, shall be engaged by the Superintendent of Buildings and Grounds, provided that before doing so he shall secure the certificate of the Secretary that the employment has been authorized and the money therefor appropriated by the Board. At the time of the employment of each person by him he shall determine the price to be paid, except in cases where the Board has determined that, and he shall keep the time of the service in a proper book and report the payroll to the Secretary on the first day of each month or at the termination of the employment, certifying to the rate of pay, time of service, kind of service, and amount due.