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Caption: Board of Trustees Minutes - 1974 Version B
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598 BOARD OF TRUSTEES [June 19 Mr. Hughes, Mr. Livingston, Mrs. Rader, Mr. Steger; no, none; absent, Dr. Bakalis, Mr. Neal, Mr. Swain, Governor Walker. STATE UNIVERSITIES' COOPERATIVE PURCHASES (38) In recent months the state universities have been developing a coordinated purchasing plan to jointly bid and purchase commodities commonly used by all the universities when cooperative bidding will provide an economic and service advantage. In January 1974, the Illinois Joint Council on Higher Education agreed to establish a purchasing division under the Illinois Educational Consortium for Computer Services (IECCS) to plan and implement joint bidding and purchasing procedures. This planning and development work is under way but not sufficiently advanced to be operative at this point. In the interim, it has been suggested that an experimental cooperative bidding program should go forward because of constraints relating to seasonal requirements, fiscal periods, and unusual market conditions. To this end, the University of Illinois in conjunction with members of the Illinois Public University Purchasing Association has solicited collective bids using common specifications for replacement lamps, X-ray films, and computer tapes. Solicitations were conducted in accordance with the sealed bid procedures of the Illinois Purchasing Act. The low bids received for the three basic commodities are acceptable and monetarily advantageous to all universities. The period of acquisition is July 1, 1974, through June 30, 1975. Each participating university purchasing officer has been asked to obtain approval of his respective administration and/or governing board for its portion of the combined bids. It is understood that all purchases resulting from these pilot procedure bids will be placed and administered directly with the low bidder by each participating university. The University Director of Purchasing and the Vice President for Planning and Allocation recommend approval of the specific portions of the combined bids relating to the University of Illinois. The estimated total amount of the University of Illinois portion of the three commodity purchases is $243,822.65. I concur. A complete list of the purchases, with supporting information, including the quotations received, was sent to each member of the Board in advance of the meeting, and a copy is being filed with the Secretary of the Board for record. On motion of Mr. Hahn, the purchases recommended were authorized by the following vote: Aye, Mr. Forsyth, Mr. Hahn, Mr. Howard, Mr. Hughes, Mr. Livingston, Mrs. Rader, Mr. Steger; no, none; absent, Dr. Bakalis, Mr. Neal, Mr. Swain, Governor Walker. REPORT O F PURCHASES APPROVED BY T H E VICE PRESIDENT FOR PLANNING A N D ALLOCATION (39) The Vice President^ for Planning and Allocation also submitted a report of purchases approved by him on recommendation of the Directors of Purchases in amounts of $7,500 to $10,000, and a report of bids taken in behalf of the Capital Development Board. A copy of this report is filed with the Secretary. This report was received for record. T H E C O M P T R O L L E R ' S MONTHLY REPORT O F CONTRACTS EXECUTED (40) The Comptroller's monthly report of contracts executed was presented. Medical Center New Contracts With Whom Valley Outpost Health Clinic Organization, Inc. Total Purpose Professional services of the Valley Outpost Clinic Amount to be Paid by the University $ 5 550 $ 5 550
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