Repository: UIHistories Project: Board of Trustees Minutes - 1946 [PAGE 223]

EXTRACTED TEXT FROM PAGE:

220

BOARD OF TRUSTEES

[September 29

lowest bidder, with the exception that in five instances, involving only a net difference of 6£, in order to maintain uniformity of source of supply, other than the lowest bidder is recommended. 49 items to the L. D. Caulk Company $3 023 84 54 items to S. S. White Dental Mfg. Co 3 372 29 Total $6 396 13

On motion of Mr. McKelvey, these purchases were authorized as recommended.

PURCHASES AUTHORIZED (27) A report of the following purchases proposed by the Purchasing Agent and authorized by the Comptroller as emergency actions: 1. Two cars No. 2 second cutting green leafy alfalfa hay, for the Dairy Husbandry Department, from Shofstall Hay Company, at an approximate total cost of $1,600. This is based on a price of $32 a ton delivered. An effort was made to purchase a sufficient quantity of alfalfa in the surrounding territory but, as the crop has been light, it was not possible to locate a sufficient quantity. An advertisement was run in the local papers for a week without results. Quotations were then called for from sources dealing in western hay. Emergency action was necessary because the offer was subject to early acceptance and the hay was needed as soon as it could be obtained. 2. One car (approximately 30 tons) soybean oil meal (No. 41 expeller type in cloth bags, to be delivered at Robbs, Illinois), for the Dixon Springs Experiment Station, from Archer-Daniels-Midland Company, the lowest bidder, at an approximate total cost of $1,560.06. This is based on a price of $52,002 a ton, f.o.b. Robbs, Illinois. Emergency action was necessary because, due to the extremely dry weather and feed shortage, this was needed at once. 3. 900 tons screenings coal, requested by Physical Plant Department for use at Abbott Power Plant during August, 1944, from Taylor English Coal Company, Catlin, Illinois, the lowest bidder, delivered cost considered, at their price of $1.85 a ton f.o.b. mine, or an approximate cost of $1,665 plus $54° freight; total $2,205. Emergency action was necessary because the order had to be placed at once to comply with regulations. 4. 160 -cases of P y r e x laboratory glassware, for the General Chemical Storeroom, from E. H . Sargent and Company, Chicago, at an approximate cost of $2,528.32. This is a non-competitive item. P y r e x glassware is sold through jobbers at prices fixed by the manufacturer. T h e lowest price applies to orders for lots of 100 or more cases. This vendor was selected because of the service he can render. Emergency action was necessary because the order had to be placed at once to obtain required delivery. 5. One carload (40-50 tons) Milorganite fertilizer, for the Physical Plant Department, from the George A. Davis Company, Chicago, at a total estimated cost of $1,375. This is based on a price of $29.51 a ton delivered, plus O.E. Requests for quotations were sent to the George A. Davis Company and the New England Toro Company. T h e George A. Davis Company's quotation was the only quotation received. They are the distributors in Illinois for this product, which is produced only by the Milwaukee Sewage Commission, which in turn is the only producer of an activated sludge in the middle west. T h e Milwaukee Sewage Commission has referred our previous request for quotation to the George A. Davis Company. Emergency action was necessary because the material was wanted for immediate use. 6. 1,000 tons screenings coal for use at Abbott Power Plant during September, 1944, from Taylor-English Coal Company, Catlin, Illinois, the lowest bidder, at a total cost of $2,600. This is based on a price of $2.00 a ton f.o.b. mine, plus $600 freight. Emergency action was necessary because the order had to be placed by August 24 to comply with regulations. 7. T h r e e hundred feeder lambs, requested by the Animal Husbandry Department for experimental feeding purposes, at an approximate cost of $2,750. This purchase required inspection of more than one lot of animals before a selection could be made, the price to be paid depending on the market at the