Repository: UIHistories Project: Board of Trustees Minutes - 1942 [PAGE 35]

EXTRACTED TEXT FROM PAGE:

32

BOARD OF TRUSTEES

[September 27

ment should be evidenced by the adoption by the Applicant's governing body of an ordinance or resolution whereby the Applicant definitely agrees to reimburse the Government for such expenses. If under such law the fulfillment of special procedural requirements t o make the Applicant's agreement enforcible is necessary, such requirement must be fulfilled. T h e Applicant must submit to the Public W o r k s Administration two certified copies of any such ordinance or resolution and of the extracts from the minutes showing the adoption of such ordinance or resolution and two certified copies of such other documents, if any, as may be necessary to evidence the legal enforcibility of the Applicant's agreement to reimburse the Government for such field inspection and auditing expenses. All such documents, when received either by a P W A field office or by the Central Office of P W A , shall be promptly transmitted, without review, to the General Counsel for appropriate action and disposition. 3. Commissioner's Determination. Expenses of the types and within the limitations hereinafter set forth are expenses reasonably chargeable to a project pursuant to an agreement on the part of the Applicant to reimburse the Government for the expenses as aforementioned. A project to which such an agreement pertains is hereinafter referred to as a "Reimbursing Project." 4. Salaries. (a) T h e salary of any Inspector, Auditor, clerk or other worker employed and assigned by the Public W o r k s Administration to a Reimbursing Project (hereinafter referred to as "Employee") to perform work on a full time basis in connection with the Government's field inspection or auditing for such Reimbursing Project will be charged on the basis of actual pay roll payments plus the cost of annual leave earned during the reimbursable period less a credit for any absence on annual leave. W h e r e an Employee is absent because of illness, sick leave will be charged to the Reimbursing Project only to the extent that sick leave is earned during the reimbursable period. (b) T h e time of an Employee assigned to two or more projects, one or more of which is a Reimbursing Project, will be prorated against each of such projects upon the basis of the time actually expended by such Employee on each project, and there will be charged against the Reimbursing Project the allocable portion of the salary of the Employee determined upon the basis of the prorated time expended on the Reimbursing Project. Appropriate adjustments will be made for annual leave earned or taken as provided in the preceding subparagraph. (c) In case an Employee is assigned to a Reimbursing Project for only a brief period of time or where it is impracticable to charge for salary on any basis other than a per diem basis, the charge against the Reimbursing Project will be for the actual number of work days expended on the Reimbursing Project upon the basis of the daily salary rate determined by dividing the annual salary by 284 (i.e. the number of actual work days in a fiscal y e a r ) . On this basis, 4 hours of Saturday work will be charged as 4/7th of a day, and no charge will be made for Sundays and for holidays granted Federal employees. 5. Travel Expenses and Per Diem in Lieu of Subsistence. ( a ) W h e r e an Employee travels to and from a Reimbursing Project in a Government-owned automobile, there will be charged against the Reimbursing Project, on the basis of an examination of the mileage report, an appropriate amount computed on a mileage basis at the rate of five cents per mile. (b) W h e r e an Employee travels to and from a Reimbursing Project in a privately-owned automobile, there will be charged against the Reimbursing Project an amount equal to the amount paid the Employee for the use of such privately-owned-automobile at the rate fixed in the order authorizing the travel (but not in excess of five cents per mile) to be determined upon an examination of the mileage report. (c) Other travel expenses of an Employee, such as railroad fares, Pullman charges, taxi fares, etc., properly incurred in the performance of work on a Reimbursing Project will be charged against such Reimbursing Project to the extent that the Government is obligated for their payment. ( d ) W h e r e the Employee is required to remain away from his headquarters or temporary duty station and incurs reimbursable subsistence expenses,