Repository: UIHistories Project: Board of Trustees Minutes - 1942 [PAGE 36]

EXTRACTED TEXT FROM PAGE:

1940]

UNIVERSITY OF ILLINOIS

33

per diem in lieu of subsistence will be charged against the Reimbursing Project, and such charge will be in an amount equal to the amount allowed by the Government to the Employee. W h e r e an Employee travels from his headquarters or temporary duty station for the sole purpose of performing services in connection with field inspection or auditing on a Reimbursing Project, salary, travel expenses, and per diem in lieu of subsistence expenses will be charged against the Reimbursing Project from the time such Employee departs from his headquarters or temporary duty station until his return thereto. ( e ) Travel expenses will not be charged against a Reimbursing Project where an Employee renders services in connection with field inspection or auditing work on such Reimbursing Project while en route on a regular tour of duty to another project or other projects. However, if the travel expenses of an Employee are directly related to and incurred specifically in the Employee's performance of work on the Reimbursing Project, such travel expenses will be charged against the Reimbursing Project. Furthermore, there will be charged against the Reimbursing Project the salary and per diem in lieu of subsistence of such Employee performing work on the Reimbursing Project for the actual time expended in the immediate locality wherein the work is performed. 6. Expenses not Reimbursable. ( a ) No charge against a Reimbursing Project will be made for salaries, travel expenses or per diem of P W A Traveling Engineers, nor of Regional or Central Office employees or any other employee of the Public W o r k s Administration not definitely assigned to the particular Reimbursing Project for the performance of work in connection with the Government's field inspection or auditing for the Reimbursing Project. Moreover, in no event will any charge be made for any expense which the Government is under no legal obligation to pay. 7. Monthly Reports. ( a ) Each P W A Inspector assigned to any Reimbursing Project shall prepare and submit promptly, at the end of each month or at any time prior thereto that such assignment is terminated for any reason, one copy of P W A Form No. Admin. 204 (a copy of which is attached) to the particular P W A official having immediate supervisory jurisdiction over him, i.e., the Project Engineer, the Regional Director, or the Director, Engineering Division, as the case may be. Such Inspector shall record the time he has expended upon the Reimbursing Project and also such other data as may be required by such Form. In addition thereto, he shall record thereon the time expended upon the Reimbursing Project by any field, clerical or other employee of the Public W o r k s Administration assigned to assist such Inspector and allocate, upon the prorata basis hereinbefore specified, the time of such clerical or other employee in the event such clerical or other employee has performed work or performs work on other projects in addition to a Reimbursing Project. Each P W A auditor assigned to a Reimbursing Project likewise shall submit to his immediate supervisor, i.e., the Project Auditor, the Regional Project Auditor, or the Chief Project Accountant, as the case may be, one copy of such Form upon his completion of an audit on a Reimbursing Project. A separate copy of such Form shall be submitted for each Reimbursing Project. (b) The P W A official properly receiving such Form from an Employee shall signify his concurrence therein by his signature in the place indicated therefor and shall promptly transmit it to the Executive Officer, Public W o r k s Administration. (c) T h e statement of mileage or travel on the reverse side of the Form is similar to that required in support of travel expense accounts where travel is by privately-owned automobile, and where this mode of transportation is used the Form may be prepared as a carbon copy at the time the travel expense account is prepared. T h e same mileage statement shall be submitted where travel is by Government-owned automobile, and the Statement will be accepted in lieu of P.W. Form 100 ("Trip Record") heretofore required. 8. Billing Applicant. T h e Executive Officer, Public W o r k s Administration, shall compute, in accordance with the provisions hereof, the expenses incurred by the Government which, in his opinion, are chargeable against each Reimbursing Project. W h e n