Repository: UIHistories Project: Board of Trustees Minutes - 1942 [PAGE 34]

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UNIVERSITY OF ILLINOIS

31

On motion of Mr. Jensen, this resolution was adopted, by the following vote: Aye, Mr. Cleary, Mr. Jensen, Dr. Meyer, Mrs. Plumb, Mr. Pogue, Mr. Williamson; no, none; absent, Mr. Adams, Mr. Horner, Mr. Karraker, Mr. Mayer, Mr. Wieland.

EXTENSION OF TIME ON CONSTRUCTION OF ILLINI UNION BUILDING (2) The Federal W o r k s Agency has advised that the extension of the date for the completion of the Illini Union Building has been approved on the condition that the Board of Trustees of the University agrees to reimburse the Government for such expenses (including salaries) as field inspection and auditing incurred by the Government subsequent to the completion date last approved, August 31, 1940, as in the determination of the Commissioner of Public W o r k s are reasonably chargeable to the project. T h e conditions further provide that no part of such amount to be reimbursed the Government will be included in the project costs on which the amount of the grant is computed. If the Board of Trustees desires to accept this extension under the conditions stated it should adopt a formal resolution to that effect, and the following is offered: RESOLUTION ACCEPTING EXTENSION OF T I M E FOR T H E COMPLETION OF T H E ILLINI UNION BUILDING Whereas, the Federal W o r k s Agency, Public W o r k s Administration, has approved an extension to November 30, 1940, of the time for the completion of the Illini Union Building (Project 111. 1745-F) as requested by the Board of Trustees of the University of Illinois for reasons heretofore reported to said Board and to the Federal W o r k s Agency; and Whereas, such extension is contingent on agreement of said Board of Trustees of the University of Illinois to reimburse the Government for such expenses (including salaries) for field inspection and auditing incurred by the Government after August 31, the project completion date theretofore last approved as, in the determination of the Commissioner of Public Works, are reasonably chargeable to the project; Now, therefore, be it resolved, that the Board of Trustees of the University of Illinois accepts the extension of the project completion date under the conditions herein stated and according to the method of computing the expenses of the Government which are ultimately to be borne by the University as described in detail in Letter of Instructions No. 222, dated August 9, 1940, which reads as follows: P.W. 2185 F E D E R A L W O R K S AGENCY

PUBLIC W O R K S ADMINISTRATION WASHINGTON

August 9, 1940 Letter of Instruction

SUBJECT:

No. 222

REIMBURSABLE E X P E N S E S

1. Extensions Subject to Reimbursement. All extensions of project completion dated beyond June 29, 1940, if approved subsequent to Tune 29, 1940, will be granted, in the absence of any extenuating circumstances, only upon the condition that the Applicant by appropriate action duly agrees to reimburse the Government for such expenses (including salaries) for field inspection and auditing incurred by the Government after the project completion date theretofore last approved as, in the determination of the Commissioner of Public Works, are reasonably chargeable to the project and upon the further condition that no part of such amount to be reimbursed the government shall be included in the project costs upon which the amount of the grant is computed. 2. Evidence Required. T h e appropriate action necessary to evidence an Applicant's agreement to reimburse the Government for the expenses aforesaid depends upon applicable State, Territorial or local law. In general, such agree-