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Caption: Board of Trustees Minutes - 1940
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198 BOARD OF TRUSTEES [January 14 establishment of a service charge for the use of the building to be paid by all resident students registering in the Urbana Departments of the University. The amount of this service charge cannot be definitely fixed until it is known just how much income from that source will be needed. In the meantime, I recommend that the Board approve the following official announcement which will be published in the 1938-1939 edition of the Annual Register: All resident students registering in the Urbana departments of the University after February 1, 1040, will pay an Illini Union Building service charge, the amount of which will be determined later but which will not exceed five dollars a semester. On motion of Mr. Cleary, this announcement was authorized. A M E N D M E N T OF UNIVERSITY OF ILLINOIS STATUTES RELATING TO CUSTODIANSHIP OF F U N D S FOR STUDENTS (16) A recommendation from the Comptroller that Section 57 of the University of Illinois Statutes, approved March 10, 1936, be amended to read as follows: 57. The Comptroller may at his discretion receive any remittance drawn to the order of the University of Illinois, or to an individual and properly endorsed, and sent as a fund from which to meet the expenses of any student or students. Such remittances when accepted are to be endorsed and deposited in a trust account in the University Treasury and disbursed in payment of vouchers approved by the Dean of Men or the Dean of Women and the Comptroller. It is not the intention of this section to authorize the keeping of personal deposit accounts for students but to permit the acceptance of funds sent for student aid to be disbursed in accordance with the wishes of donors. While the Board cannot forbid any member of the staff to act as guardian or custodian of funds for the expenses of a student or students, it does forbid any member of the university staff from accepting checks made out to the University of Illinois, or to any officer of the University of Illinois, and sent as a fund from which to draw in order to meet the expenses of any student or students; or to endorse the same if made out as aforesaid, except as herein provided. The present provision is: 57. The Board of Trustees forbids any officer of the University to receive, as custodian, in his capacity as an officer of the University, any money intended to meet the expenses of any student. While the Board cannot forbid any member of the staff to act as guardian or custodian of funds for the expenses of a student or students, it does forbid any member of the university staff from accepting checks made out to the University of Illinois, or to any officer of the University of Illinois, and sent as a fund from which to draw in order to meet the expenses of any student or students; or to endorse the same if made out as aforesaid. Frequent difficulties arise in the enforcement of this provision. Organizations frequently make awards in the form of scholarships or other stipends which are intended for specific students. They desire, however, that such awards be disbursed to the students through University channels rather than being turned over to the students in lump sums. They want to make certain that the amounts thus granted are used for fees and other necessary school expenses and that the student actually registers in the University. In some cases individuals desire to make such gifts and naturally wish to have them count as income tax deductions. This is possible only if the payment is made to the University. N o explanation that we have been able to offer is sufficient to satisfy such individuals that the University should not receive and disburse such funds. T h e majority of private colleges receive funds and hold them in custody for students, allowing the students to make withdrawals as money is needed. On motion of Mr. Wieland, these amendments were approved and adopted.
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