Repository: UIHistories Project: Board of Trustees Minutes - 1982 [PAGE 589]

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578

BOARD OF TRUSTEES

[June 17

dedicated telephone lines. Reference data are returned by the same method while catalog cards are produced automatically at the center and sent by mail to the requesting library. The estimated expenditures associated with the renewal of the program are $346,000 for FY 1983. Funds sufficient for the system services and maintenance are included in the appropriation bill of the General Assembly to meet the ordinary iand contingent expenses of the University for FY 1983. The funds will be included in the library operating budget requests for the Urbana-Champaign and Chicago campuses for FY 1983. The executive vice president has recommended the award of a contract as described, subject to the availability of such funds. I concur. O n m o t i o n of M r . Bettenhausen, this r e c o m m e n d a t i o n was a p p r o v e d by the f o l l o w i n g v o t e : Aye, Mrs. D a y , Dr. D o n o g h u e , M r . Forsyth, M r . H a h n , M r . H o w a r d , M r . M a d d e n , M r . N e a l , M r s . S h e p h e r d , Mr. S t o n e ; n o , n o n e ; absent, G o v e r n o r T h o m p s o n . ( T h e student advisory v o t e w a s : Aye, M r . Bandala, M r . Bettenhausen, M r . Persons; n o , n o n e . )

Continuation of Contract for Billing Services, University of Illinois Hospital, Medical Center

(20) In a continuing effort to increase the collection of delinquent patient accounts and to increase the billing effectiveness at the University of Illinois Hospital, the chancellor at the Medical Center has recommended the extension of a contract with Accelerated Receivables Management of Chicago for the period July 1, 1982, through June 30, 1983. The firm was employed by the University on November 1, 1981, to assist the hospital in collecting old accounts. During the past seven months, the firm has exceeded its monthly goals for collections and has provided valuable support to the hospital's Department of Patient Accounts. The firm will review all accounts more than 150 days old and bill or rebill all accounts; will monitor accounts through final disposition; will make recommendations on the use of collection agencies or the writing-off of accounts; will assist the hospital in appeal and follow-up of Medical Assistance No Grant (MANG) applications filed with the Illinois Department of Public Aid; will provide training sessions for staff in the Patient Accounts Department; and will develop written procedures for the Patient Accounts Department. The firm will provide twenty to twenty-five persons based in the University Hospital for these tasks. The fee for these services is: 1. 10 percent of all collections under 3 million dollars. 2. 12 percent of all collections 3 million dollars and over. 3. 5 percent of the dollar value of accounts to the extent that they are uncollectable because of deficiencies in the University's records but on which services were received. 4. 10 percent of the per diem amount paid to the hospital by the Illinois Department of Public Aid on MANG applications assigned to Accelerated Receivables Management. In addition, the University will pay Accelerated Receivables Management a fee of $75 per hour for conducting staff training workshops and a flat fee of $32,000 for developing written procedures relating to insurance verification, billing, collection, cash application, refunds, and write-offs. The University Hospital will provide office space and will pay for incidental expenses normally incurred in the billing and collection process. Funds are available in the Hospital Income Fund account. The executive vice president has recommended approval. I concur.