Repository: UIHistories Project: Board of Trustees Minutes - 1982 [PAGE 588]

EXTRACTED TEXT FROM PAGE:

1982]

UNIVERSITY OF ILLINOIS

577

completion of negotiations that the present agreement be extended on a month-tomonth basis for a period not to exceed four months. T h e rates in the new agreement, when determined, will be effective July 1, 1982, and appropriate adjustments will be made to bring interim payments into agreement with the contractual rates effective July 1, 1982. T h e chancellor at the Urbana-Champaign campus and the executive vice president recommend execution of extensions of the present agreement as described. I concur. O n m o t i o n of M r . H a h n , this r e c o m m e n d a t i o n w a s a p p r o v e d .

Contract for Management and Operation of Interlibrary Delivery System

(18) T h e Illinois state librarian has requested that the University execute a contract similar to that initiated in July 1980 to manage and operate a system to deliver library materials among eighteen regional libraries and the several state universities throughout Illinois. The system makes it possible for a prospective borrower in one of the libraries covered to have rapid access to books in any other library in the system. The service would continue to be provided through the implementation of seven delivery routes to link the regional and state universities libraries, with the University managing and coordinating the entire delivery system. The Illinois State Library would pay the University a total of $319,166' during FY 1983. A total of $47,875 would be provided by July 15, 1982; the remainder would be paid periodically over the balance of the fiscal year. T h e executive vice president has recommended that the University enter into the agreement as described. T h e vice president for academic affairs concurs. Authorization is also requested to subcontract for operation of the Western Distribution Loop with Western Illinois University; the River Bend Loop with River Bend Library System; the Near South Loop with Kaskaskia Library System; and the Far South Loop with Shawnee Library System. Funds are provided for this purpose in the aforementioned total. I recommend approval.

On motion of Mr. H a h n , this recommendation was approved. By consensus, the board agreed diat one roll call vote would be taken and considered the vote on each agenda item nos. 19 through 29 inclusive. T h e recommendations were individually discussed but acted upon at one time. ( T h e record of board action appears at the end of each item.)' • Renewal of Contract for Bibliographic and Library Processing Services

(19) For a number of years the University has entered into an operating service contract on behalf of the University's libraries with the secretary of state (Office of the State Librarian). T h e agreement has enabled the University libraries to acquire through the state librarian access to an automated system developed by the On Line Computer Library Center, Inc. T h e object is to aid bibliographic search and cataloging at all campuses and to improve service to the interlibrary loan program as well. By use of the system, requests for reference data or for catalog file cards for new publications are entered into a local terminal and passed to the center via

1 Under the agreement approved by the board on June 18, 1981, the Illinois State Library agreed to pay the University $333,651 during FY 1982. The lower FY 1983 budget figure was obtained by elimination of one clerical position and by lower anticipated needs lor supplies and equipment.