Repository: UIHistories Project: Board of Trustees Minutes - 1982 [PAGE 274]

EXTRACTED TEXT FROM PAGE:

1981]

UNIVERSITY OF ILLINOIS

263

Funds are available from the proceeds of the sale of University of Illinois Auxiliary Facilities System Revenue Bonds, Series N. This project will provide extensive seating areas, walkways, open lawn space and performance areas in the center of the building complex known as the campus service block. T h e work also includes planting shade trees, flowering trees and shrubs, evergreens, groundcover, and sod. Bids for the project were originally received on March 31, 1981. T h e total of the low bids for all divisions of work exceeded the funds available. As a result, the scope of the general and landscape work was reduced and the bid documents revised. Pursuant to the provisions of Article I I , Section 4 (k) (2) of The General Rules Concerning University Organization and Procedure, the bids for general work and landscape work were rejected and the president reports their rejection. On April 2 1 , 1981, bids for these revised divisions of work were received. The original bids for the plumbing work and electrical work are still valid. A schedule of the bids received has been filed with the secretary of the Board of Trustees.

On motion of Dr. Donoghue, these contracts were awarded by the following vote: Aye, Mrs. Day, Dr. Donoghue, Mr. Forsyth, Mr. Hahn, Mr. Howard, Mr. Madden, Mrs. Shepherd, Mr. Stone; no, none; absent, Mr. Neal, Governor Thompson. (The student advisory vote was: Aye, Mr. Maltese, Mr. Peterson, Mr. Silverman; no, none.)

Extension of Contract for Building Services: Library Building, Chicago Circle; a n d Dentistry Building, Medical Center (25) The University has contracted for janitorial work with Admiral Maintenance Service Company, Chicago, since FV 1979 for the College of Dentistry Building, and with Beverly Building Maintenance Company, Oak Lawn, since FY 1980 for the Chicago Circle Library Building. The initial annual amounts were $206,143 and $168,000 respectively. The University has the option to extend each contract upon the same terms and conditions for services to the College of Dentistry Building through FV 1983 and to the Library Building through FY 1984, subject to the concurrence of the contractors, approval of the Board of Trustees, and the availability of funds. The University may terminate either contract for cause and, in the case of the contract with Beverly, may terminate the contract without prejudice upon ten days notice. The contracts are also terminable for any reason by the contractors upon 120 days notice. Payments to the contractors may be adjusted with University approval to reflect increases in contractors' labor costs as contained in a new "area collective labor agreement" to which the contractor is a signatory. Pursuant to this provision and prior delegations by the board, the Admiral agreement was raised $19,800 on July 3, 1979, and $27,919 on May 22, 1980. Board approval and confirmation to raise the Beverly contract in the amount of $26,614 effective December 17, 1980, for such increased labor costs is now requested. The University also has the option to add or delete work by change order should the need arise. Such adjustments will be based on unit prices (hourly wage rates) submitted by the contractor in his original bid proposal or as adjusted in accord with increases in labor costs. Based upon the satisfactory performance of both contractors during the past year, the president of the University, with the concurrence of appropriate administrative officers, recommends the above contracts be continued for FY 1982 subject to the availability of funds. The total amount of the contracts and the unit prices will remain subject to adjustment under the terms of the agreements outlined above. It is further recommended that the comptroller be authorized to approve change orders under these contracts reflecting such adjustments.