Repository: UIHistories Project: Board of Trustees Minutes - 1984 [PAGE 65]

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56

BOARD OF TRUSTEES

[September 1(?

system and courseware for use on that system. Modification of the courseware agreement to permit its adaptation to other computers or computer systems will result in a wider and increased public use of the materials. Therefore, it is proposed that the agreement with CDC relating to courseware developed by authors on the University's P L A T O system be amended to allow the authors to convert the P L A T O courseware for use on other computers or computer systems. Those authors who wish to participate would negotiate directly with CDC for a royalty payable to them for such conversions; arrangements between CDC and the author would be subject to University approval; and the University would receive a royalty-free perpetual license in the converted courseware for copying and use in connection with its internal educational programs. The provisions of the existing agreement relating to use of the courseware on PLATO-type systems would be unchanged. The proposed amendment would deviate from the current General Rules Concerning University Organization and Procedure regarding royalty payments on courseware developed on the University's P L A T O system. The University Committee on Copyrightable Works has reviewed the proposal and recommends its approval as an exception to the General Rules. The executive vice president has recommended that authority be given to amend the contract as outlined above. I concur.

On motion of Dr. Donoghue, this recommendation was approved and authority was given as recommended.

Designation of University Officers for Facility Security Clearance

(15) Officials of United States governmental agencies have requested the Board of Trustees to designate by formal action the trustees and officers of the board who do not require access to classified information and who therefore shall not have the authority and responsibility for negotiation, execution, and administration of contracts with the United States of America and its agencies and all of the duties and responsibilities pertaining to the protection of classified information. The following resolution is offered in the form requested by the agencies and its adoption is recommended. Resolution Whereas, it has been brought to the attention of the Board of Trustees of the University of Illinois, with its principal office and place of business in the City of Urbana, State of Illinois, that in connection with a Facility Security Clearance, the Chief Executive Officer and those other officers or officials who are specifically and properly designated by action of the Board of Trustees in accordance with the Institution's requirements as the managerial group having authority and responsibility for the negotiation, execution, and administration of User Agency contracts and delegated all of the duties and responsibilities of the Board of Trustees pertaining to the protection of classified information, are required to be cleared by the Department of Defense; and Whereas, if because of this delegation the board will not be in a position to affect adversely the performance of classified contracts, other officers or trustees who shall not require access to classified information in the conduct of the University's business and who do not occupy positions that would enable them to affect the University's policies or practices in the performance of classified contracts are not required to be cleared, provided the Board of Trustees by formal action affirms and makes a matter of record in the organization's minutes of that executive body, that 1 Resolved: T h e following named officer, officials, and trustees shall not require, shall not have, and can be effectively excluded from access to all classified information in the possession of the University and do not occupy positions that would