Repository: UIHistories Project: Board of Trustees Minutes - 1984 [PAGE 559]

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BOARD OF TRUSTEES

[April 19

$ 8 875 25 834 $72 6~3B

Division V — Electrical Hoffman Electric Company, Rosemont Division VI — Laboratory Furniture Hamilton Industries, Inc., Two Rivers, Wisconsin Total

Funds are available in the Medical Service Plan budget of the College of Medicine for Fiscal Year 1984. This project will convert a vacant dry laboratory of 570 square feet into a functional, modern wet laboratory for microbiological and immunological research. A schedule of the bids received has been filed with the secretary of the board for record.

On motion of Mrs. Day, these contracts were awarded by the following vote: Aye, Mrs. Day, Dr. Donoghue, Mr. Forsyth, Mr. Hahn, Mr. Howard, Mr. Logan, Mr. Madden, Mrs. Shepherd, Mr. Stone; no, none; absent, Governor Thompson. (The student advisory vote was: Aye, Mr. Bolen, Mr. Milkint; no, none.)

Contracts for Air Conditioning, Neuropsychiatric Institute, Chicago

(24) T h e president of the University, with the concurrence of the appropriate administrative officers, recommends the award of the following contracts for a project to air condition four floors of the Neuropsychiatric Institute, Chicago campus. The award in each case is to the low base bidder. Division I — General H. Ray Anderson & Associates, Inc., Chicago Division III — Mechanical T h e Nu-Way Contracting Corp., Chicago Division V — Electrical Midwest Interstate Electrical Construction Co., Chicago Total Base Bid $ 16 623 107 997 27 097 $151 717

Funds are available from the Hospital Income Fund and the Medical Service Plan budget of the College of Medicine for Fiscal Year 1984. T h e project will provide a complete air-conditioning system for the Department of Psychiatry to improve the environment for patients and staff. When bids for this project were received on March 22, 1984, an apparent low bid of $84,636 for mechanical work was received from Allied Mechanical Industries, Inc., Chicago. After the bid opening, the company notified the University that it had omitted a significant portion of the required labor and materials in its base bid and requested permission to withdraw its bid since it could not fulfill its contractual obligation without suffering economic hardship. T h e Physical Plant Department at the Chicago campus and its engineering consultant have determined that the bidder made a bona fide error in the preparation of its bid, that the error will result in substantial loss to the bidder, and has recommended, with the concurrence of the chancellor, that the bidder be allowed to withdraw its bid. T h e university counsel advises that under these circumstances, t h e University's regulations allow the University to permit the withdrawal. The vice president for business and finance permitted the withdrawal, and that action is reported to the Board of Trustees. A schedule of the bids received has been filed with the secretary of the board for record.