Repository: UIHistories Project: Board of Trustees Minutes - 1984 [PAGE 556]

EXTRACTED TEXT FROM PAGE:

1984]

UNIVERSITY OF ILLINOIS

547

Revision of General Rules, Article II, Section 4: Business Organization and Policies

(19) Under Article I I , Section 4, of the General Rules Concerning University Organization and Procedure, no contract to which the University is a party may be awarded to a University officer or employee or spouse or to a firm, the major officer of which is a University officer, employee, or spouse unless the contract is deemed essential to University operations. Experience with this provision has indicated that, at least with respect to nonprocurement contracts, this requirement is unnecessarily restrictive. Therefore, the vice president for academic affairs has recommended that the section be revised to provide that such contracts, other than purchases, may be approved if such approval is deemed to be in the best interests of the University. Procurement contracts would continue to be governed by the Regulations Governing Procurement and Bidding at State Universities in Illinois. The vice president for business and finance concurs in this recommendation. The University Senates Conference has been consulted concerning this revision and has indicated support for it. I recommend approval.

The General Rules Concerning University Organization and Procedure

Article I I . Business Organization and Policies Sec. 4. Drafting and Execution of University Contracts Proposed New Version (1) Procurement contracts are governed by Regulations Governing Procurement and Bidding at State Systems Universities in Illinois. Other University contracts may be awarded to any business entity, including those in which a University officer or employee (or members of their immediate families) serve as major officers or primary employees thereof or hold a significant equity interest therein if such contract is deemed in the best interests of the University, and has the approval of the President or his designee. Documentation of such approval shall be filed with the contract. Present Version (1) No purchase or contract will be awarded to a University officer or employee or the spouse thereof; or to a firm, partnership, association or corporation the owner or principal owners or major officers or primary employees of which are officers or employees of the University or are the spouses of officers or employees of the University, unless such purchase or contract is deemed essential to University operations and is approved by the President of the University, and such approval is filed with the purchase order or contract. O n m o t i o n of M r . S t o n e , this revision w a s a p p r o v e d . By c o n s e n s u s , t h e b o a r d a g r e e d t h a t o n e roll call v o t e w o u l d b e t a k e n a n d considered t h e vote on e a c h a g e n d a item nos. 20 t h r o u g h 31 inclusive. T h e r e c o m m e n d a t i o n s w e r e i n d i v i d u a l l y discussed b u t a c t e d u p o n a t o n e

time. (The record of board action appears at the end of each item.) Amendments, University of Illinois Statutes (Article II, Sections 1 and 2)

(20) T h e senates at Chicago and at Urbana-Champaign have recommended the amendment of Article I I , Section 1 (dealing with campus senates) and Section 2