Repository: UIHistories Project: Board of Trustees Minutes - 1984 [PAGE 532]

EXTRACTED TEXT FROM PAGE:

1984]

UNIVERSITY OF ILLINOIS

523

T h e collection is currently on loan to the library for the purpose of analyzing its contents and assessing its value. It appears that the archive contains virtually every original piece of manuscript material that the poet has produced over the last forty years. Based upon the evaluation of the faculty and after consultation with dealers who specialize in this type of material, the price of $185,000 appears to be a reasonable one. Consistent with common practice, the purchase agreement provides for retention of the literary rights by the author including the copyright. T h e University will have the display rights. Retention of literary rights by the author does not impair accessibility and utility for scholarly purposes within the "fair use" concepts of the copyright laws. The offer provides that $92,500 will be paid before July 1, 1984, and the balance ($92,500) payable before July 1, 1985. The initial payment of $92,500 would be made in Fiscal Year 1984 and the final payment of $92,500 in FY 1985. The University also will have the first opportunity to purchase any literary papers later generated by W. S. Merwin. The University will undertake to keep the materials intact and may not dispose of them during the author's lifetime without the author's consent. Within reasonable limits, the University will supply the author, at his request, facsimile copies of designated portions of the materials, which may not be sold to others by the author or his estate but may be published in articles or books by or about the author. A total of $100,000 of the purchase price will be paid from the John Needles Chester Fund, through the University of Illinois Foundation, a fund specifically earmarked for such purposes. The remainder will be paid from the FY 1984 institutional funds budget of the Urbana-Champaign campus Library. T h e chancellor has recommended that the comptroller and the secretary be authorized to enter into an appropriate agreement to accept the offer as described above. I concur. O n m o t i o n of M r . H o w a r d , this r e c o m m e n d a t i o n w a s a p p r o v e d b y t h e f o l l o w i n g v o t e : Aye, M r s . D a y , D r . D o n o g h u e , M r . F o r s y t h , M r . H a h n , Mr. Howard, Mr. Logan, Mr. Madden, Mrs. Shepherd, Mr. Stone; no, n o n e ; absent, Governor T h o m p s o n . ( T h e s t u d e n t a d v i s o r y v o t e w a s : Aye, M r . B o l e n , M r . M i l k i n t ; n o , none.)

Purchases

(25) T h e president submitted, with his concurrence, a list of purchases recommended by the directors of purchases and the vice president for business and finance. T h e list of purchases was presented in two categories: purchases from appropriated funds (i.e., from State appropriations to the University) and purchases from institutional funds. The latter term designates funds received by the University under contracts with the United States government, private corporations, and other organizations; grants from foundations, corporations, and other donors; and University revolving funds authorized by law. T h e total amounts of these purchases were: From Appropriated Recommended From Institutional Recommended Grand Total Funds $ Funds 366 565 59

3 273 807 78 $3 640 373 37