Repository: UIHistories Project: Board of Trustees Minutes - 1984 [PAGE 390]

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1983]

UNIVERSITY OF ILLINOIS

381

University that it had omitted a portion of the required work in its base bid and requested permission to withdraw its bid since it could not fulfill its contractual obligation without suffering economic hardship. T h e Physical Plant Department at the Chicago campus has judged that the bidder made a bona fide error in the preparation of its bid, that the error will result in substantial loss to the bidder, and has recommended, with the concurrence of the chancellor, that the bidder be allowed to withdraw the bid. T h e university counsel advises that under these circumstances, the University's regulations allow the University to permit the withdrawal. T h e next lowest bid was received from Wm. J. Scown Building Co., Chicago, for $114,192. There are no irregularities in the bid submitted by this firm. Accordingly, the president of the University, with the concurrence of the appropriate administrative officers, now recommends, subject to necessary State approval, the award of the following contracts, the award in each case to the low bidder on its base bid. Division I — General Wm. J. Scown Building Co., Chicago Division II — Drainage Ewing Plumbing, Inc., River Forest Total Base Bid $114 192 10 360 $124 552

A schedule of the bids received has been filed with the secretary of the board for record. Funds are available in the FY 1984 Operating Budget of the Auxiliary Services Parking Program.

On motion of Mr. Howard, these contracts were awarded by the following vote: Aye, Mrs. Day, Dr. Donoghue, Mr. Forsyth, Mr. Hahn, Mr. Howard, Mr. Logan, Mr. Madden, Mr. Stone; no, none; absent, Mrs. Shepherd, Governor Thompson. (The student advisory vote was: Aye, Mr. Bolen, Mr. Milkint; no, none.)

Increase in Contract, Auditorium, Urbana

(37) On September 16, 1982, the Board of Trustees authorized the employment of Holabird & Root, Architects, Chicago, to define a restoration program for the Auditorium at Urbana-Champaign, T h e project is made possible by a $3 million gift to the University of Illinois Foundation from Helene R. Foellinger. After completion of the design development stage, the architect reported that the $3 million budget authorized by the trustees in January of 1983 was insufficient to include certain improvements deemed essential to obtain the greatest potential use of the building. T h e architect now has recommended, and the president and appropriate administrative officers have concurred, that the scope of work in the base bid be increased to include: minimal stage rigging, an enlarged projection booth and sound/ light room, and the inclusion of two additional backstage dressing rooms with showers and restroom facilities. T h e architect also has suggested that three additional and highly desired items of work be included in the bid documents as alternates, viz.: completion of the stage rigging and draperies, refurbishing of the existing backstage dressing rooms, and the installation of a stage lift. T h e architect also has suggested that an alternate bid be solicited for the forecourt, which, if included in the construction, would provide a proper architectural setting for the building and increase the functional use of the building from the Quadrangle.