Repository: UIHistories Project: Board of Trustees Minutes - 1984 [PAGE 35]

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26

BOARD OF TRUSTEES

[July 29

$ 57 55 97 211 870 690 510 070 210 540 770 520 900

Peoria School of Medicine Methodist Medical Center of Illinois Proctor Community Hospital St. Francis Hospital Medical Center Total Rockford School of Medicine Rockford Memorial Hospital St. Anthony Hospital Swedish American Hospital Total Grand Total

$ $

62 30 64 $ 157 $1 092

It is further recommended that the chancellor, with the concurrence of the comptroller, be granted authority to approve changes in the amounts to any of the institutions as needed within the total allocation of $1,092,900. Funds have been included in the appropriation bill of the General Assembly to meet the ordinary and contingent expenses of the University for FY 1983 and will be included in the Medical Center operating budget authorization request for FY 1983 to be submitted to the Board of Trustees. T h e award of the above contracts is subject to the availability of such funds. The executive vice president concurs. I recommend approval.

O n motion of Mr. Howard, these recommendations were approved by the following vote: Aye, Mrs. Day, Dr. Donoghue, Mr. Forsyth, Mr. H a h n , Mr. Howard, Mr. Madden, Mrs. Shepherd; no, none; absent, Mr. Neal, Mr. Stone, Governor Thompson. ( T h e student advisory vote was: Aye, Mr. Bandala, Mr. Cobb, Miss Forsyth; no, none.) Contract for Installation of Smoke Detector Systems in Staff Apartments and Women's Residence Hall, Medical Center

(35) On July 6, 1982, bids were received for the installation of smoke detectors and related safety equipment in the Staff Apartments and the Women's Residence Hall at the Medical Center campus. The bid documents requested proposals for work in each building separately and a combined bid for work in both buildings. T h e results of the bidding will permit the award of a contract for Base Bid No. 3 and Additive Alternate No. 4. 1 T h e lowest responsible bid was received from Fries Walters Co., Hillside, in a total amount of $59,117 for Base Bid No. 3 and Additive Alternate No. 4. An apparent low bid was received from Arlington Electrical Construction Company, Inc., Arlington Heights, for $45,624 for the same work. However, Arlington Electrical notified the University after the bid opening of an arithmetic inaccuracy in its Base Bid No. 3 and omissions in both its Base Bid No. 3 and Additive Alternate No. 4. The company requested permission to withdraw its bid since it could not fulfill its contractual obligation without suffering economic hardship. The Physical Plant Department has determined that the bidder made a bonafide error in the preparation of its bid, that the error will result in substantial loss to the bidder, and recommends that the bidder be allowed to withdraw his bid. T h e university counsel advises that under these circumstances, the regulations permit the withdrawal. There are no irregularities in the bid submitted by the Fries Walters Co.

1 Installation of the elevator recall system in both buildings and installation of fan shut-down equipment in the Staff Apartments.