Repository: UIHistories Project: Board of Trustees Minutes - 1988 [PAGE 395]

EXTRACTED TEXT FROM PAGE:

1987]

UNIVERSITY OF ILLINOIS

385

In order to proceed to revised contract documents and to make corresponding budget adjustments, it was necessary to increase the architect/engineer's contract by $80,000 for the additional services required. Because of the need for immediate action, the president has approved the increase of $80,000 described. In accord with the General Rules Concerning University Organization and Procedure, the president reports his action and requests confirmation and approval of it. T h e architect/engineer now estimates the project cost to be $4,872,000. The president of the University, with the concurrence of the appropriate administrative officers, recommends that the increased project cost be approved. Funds will be provided from the Institutional Funds budget of the Chicago Physical Plant and the Hospital Income Fund.

O n motion of Mr. Wolff, this recommendation was approved by the following vote: Aye, Mrs. Calder, Mr. Forsyth, Mrs. Gravenhorst, Mr. Howard, Mr. Logan, Mrs. Shepherd, Miss Smith, Mr. Wolff; no, none: absent, Governor Thompson. (Mr. H a h n asked to be recorded as not voting.) ( T h e student advisory vote was: Aye, Mr. Evenson, Mr. Wylie; no, none.) Increase in Architectural Contract, Housing and Commons, Chicago

(35) On October 18, 1984, and May 16, 1985, the Board of Trustees authorized the employment of Solomon, Cordwell, Buenz & Associates, Inc., Chicago, for architectural and engineering services for the Student Residence and Commons facility, Chicago. On January 16 and March 13, 1986, with board approval of construction contracts, the trustees authorized employment of the same firm for services required for construction contract administration and to provide full-time, on-site construction observation. Construction was scheduled for completion on July 31, 1987. On January 15, 1987, the board was informed that the prime contractor for the project (Klein) had filed for bankruptcy and that the University had made a demand upon its bonding company U.S.F.&G., to assume its responsibilities under the bond. Subsequently, U.S.F.&G. tendered Mellon Stuart Company as the new contractor for completion of the contract. T h e project is now scheduled for completion on October 30, 1987 (Courtyard Building); and November 8, 1987, for the balance of the project. In accord with the provisions of the professional services agreement between the Board of Trustees and Solomon, Cordwell, Buenz & Associates, Inc., additional construction contract administration services have been necessary because of the extension of the completion date. T h e architect has estimated that fees for the additional services through January 1988 will amount to $104,430. Although these additional costs will be entered as a claim to U.S.F.&G., the agreement with Solomon, Cordwell provides that the University will be responsible for payment. Accordingly, the president of the University, with the concurrence of the appropriate administrative officers, recommends that the agreement with Solomon, Cordwell, Buenz & Associates, Inc., be amended to provide for payment on an hourly cost basis in an amount estimated to be $104,430 should the additional services be required through January 31, 1988. Funds are available from the proceeds of the Series 1985 Auxiliary Facilities Revenue Bond issue.

O n motion of Mr. Wolff, this recommendation was approved by the following vote: Aye, Mrs. Calder, Mr. Forsyth, Mrs. Gravenhorst, Mr.