Repository: UIHistories Project: Board of Trustees Minutes - 1988 [PAGE 392]

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382

BOARD OF TRUSTEES

[September 10

Murphy & Tilly, Inc., for the engineering services required for the construction phase. T h e fee will be negotiated by the department in accord with its standard procedures; these correspond to the University's requirements. Both the award of contracts and the employment of the engineer are subject to the availability of funds. T h e project is being financed from Federal, State, and local funds and administered by the Department of Transportation in accord with the provisions of the Agency and Participation Agreement. Bids were received in accord with the procedures and documents used by the department. T h e total of the low bid is determined by multiplying the engineer's estimated quantity for the various elements of the work times the bidder's proposed unit price. Alterations in the work and the quantities may occur as the work progresses. T h e department's standard procedure is to authorize expeditiously increases in the contract amount in accord with the unit prices included in the proposal and contract. In order for the project to proceed with the proposed procedures and schedule, it is recommended that the Board of Trustees delegate authority for the approval of such increases in the contract amount to the comptroller. T h e total of the increased amounts will not exceed five percent of the construction contract awarded, and will be reported to the board at subsequent meetings. A schedule of the bids received has been filed with the secretary of the board for record.

On motion of Mr. Wolff, these recommendations were approved by the following vote: Aye, Mrs. Calder, Mr. Forsyth, Mrs. Gravenhorst, Mr. Howard, Mr. Logan, Mrs. Shepherd, Miss Smith, Mr. Wolff; no, none; absent, Governor Thompson. (Mr. Hahn asked to be recorded as not voting.) (The student advisory vote was: Aye, Mr. Evenson, Mr. Wylie; no, none.)

Contract, Resurfacing Parking Lots, Construction Engineering Research Laboratory, Champaign; and Report of Rejection of Bids

(30) O n July 10, 1986, the Board of Trustees authorized the comptroller to award a construction contract for the resurfacing of parking lots at the Construction Engineering Research Laboratory ( C E R L ) , U.S. Army Corps of Engineers, at the Interstate Research Park, Champaign. Bids were received on July 22, 1986. However, the Corps of Engineers was not able to obtain funds at that time. Accordingly, pursuant to the General Rules Concerning University Organization and Procedure, the bids were rejected, and the president now reports their rejection. Subsequently, permission has been granted by the Department of the Army to C E R L to increase its quarterly lease payments to the University over a ten-year period in an amount sufficient to amortize the project. T h e work will be financed on an interim basis from restricted funds in the Fiscal Year 1988 operating budget of the Urbana-Champaign campus. It is now recommended that a contract be awarded for $96,000 to Champaign Asphalt Co., Champaign, to resurface the north and south parking lots at the Construction Engineering Research Laboratory. T h e award is to the low base bidder. A schedule of the bids received has been filed with the secretary of the board for record.

On motion of Mr. Wolff, this contract was awarded by the following vote: Aye, Mrs. Calder, Mr. Forsyth, Mrs. Gravenhorst, Mr. Hahn, Mr.