Repository: UIHistories Project: Board of Trustees Minutes - 1988 [PAGE 311]

EXTRACTED TEXT FROM PAGE:

1987]

UNIVERSITY OF ILLINOIS

301

not to exceed $1,500,000* for FY 1988, contingent upon the availability of funds. Payments will be made during the course of the year based upon actual costs incurred. In addition, the University will continue to provide support through the Office of Development for the maintenance of donor records and other fundraising support functions. For FY 1988, the level of support will approximate $1,478,000.* Certain routine business and financial services (e.g., investment, accounting) will be provided the Foundation as needed. The agreement also provides the Foundation with access to the University's AFIS for the purpose of conducting fund-raising activities. The University will provide approximately $100,000 to support such access. In addition to this agreement, a separate rental agreement will be developed regarding office space occupied by the Foundation in University facilities. Reimbursement to the University for the lease of this space will be described in this rental agreement. The agreement will be effective July 1, 1987, through June 30, 1988, subject to termination by either party with 90-days written notice to the other party. Funds to support the agreement are included in the State appropriated funds budget of the University Office of Development and in the University's budget request for FY 1988 to be presented to the Board of Trustees. The agreement is subject to the availability of such funds. The vice president for business and finance has recommended execution of the agreement as described. I concur.

On motion of Mr. Wolff, this recommendation was approved by the following vote: Aye, Mrs. Calder, Mr. Forsyth, Mrs. Gravenhorst, Mr. Hahn, Mr. Howard, Mr. Logan, Mrs. Shepherd, Miss Smith, Mr. Wolff; no, none; absent, Governor Thompson. (The student advisory vote was: Aye, Mr. Filip, Mr. Starkeson; no, none.)

Report of Rejection of Bid; and Contract, Resurfacing Exterior Walks, Assembly Hall, Urbana

(24) On March 19, 1987, the University received bids for a project to resurface the exterior walks at the Assembly Hall, Urbana campus. There were two bids received for the work. The apparent low bidder qualified its base bid thereby rendering its proposal unacceptable and considered as "no bid." The other bid received exceeded the funds available for the project. Accordingly, pursuant to the provisions of Article II, Section 4(k) (2) of the General Rules Concerning University Organization and Procedure, the bid was rejected, and the president reports its rejection. The bid documents for the work were revised to reduce the scope and complexity of the project, and on May 12, 1987, bids were received for the revised project. Accordingly, the president of the University, with the concurrence of the appropriate administrative officers, recommends the award of a contract for $107,735 to University Asphalt Company, Urbana, the low bidder, on its base bid plus alternates 1, 2, and 3 for resurfacing the exterior walks at the Assembly Hall, Urbana campus. The original sidewalks were constructed in 1963. Over the years, the asphalt surface has settled in certain areas and has been damaged by excessive loads, resulting in ponding water and an unsightly appearance. » The contract amount for FY 1987 was $1,400,000. > The contract amount for FY 1987 was $1,075,000.