Repository: UIHistories Project: Board of Trustees Minutes - 1988 [PAGE 310]

EXTRACTED TEXT FROM PAGE:

300

BOARD OF TRUSTEES

[June 11

T o partially support the costs of the services described, the agreement provides for payment by the University of an amount not to exceed $73,000" for FY 1988. Payments will be made during the course of the year based upon actual costs incurred. The University will continue to provide support through the University's Office of Alumni Relations and Alumni Career Center for the maintenance of alumni records and other alumni support functions. The level of support for FY 1988 will be approximately $600,000.' The agreement also provides for the Association's use of AFIS to maintain membership records and for access to and joint ownership of such records. Ownership of the two periodicals resides with the Association. In addition to this agreement, a separate rental agreement will be developed regarding office space occupied by the Association in University facilities. Reimbursement to the University for the lease of this space will be described in the rental agreement. The agreement will be effective July 1, 1987, through June 30, 1988, subject to termination by either party with 90-days written notice to the other party. Funds to support the agreement are included in the appropriation bill of the General Assembly to meet the ordinary and contingent expenses of the University for FY 1988. These funds will be included in the University's budget request for FY 1988 to be presented to the Board of Trustees. The agreement is subject to the availability of such funds. The vice president for business and finance has recommended execution of the agreement as described. I concur. O n m o t i o n of M r . Wolff, this r e c o m m e n d a t i o n w a s a p p r o v e d by the f o l l o w i n g v o t e : Aye, M r s . C a l d e r , M r . Forsyth, Mrs. Gravenhorst, M r . H a h n , M r . H o w a r d , M r . L o g a n , M r s . S h e p h e r d , Miss S m i t h , M r . Wolff; n o , n o n e ; absent, G o v e r n o r T h o m p s o n . ( T h e student advisory v o t e w a s : Aye, M r . Filip, M r . Starkeson; n o , none.)

Renewal of Agreement, University of Illinois Foundation

(23) On November 18, 1982, the Board of Trustees adopted revised guidelines governing certain fiscal procedures, including those between the University and University-related organizations. The University of Illinois Foundation asked to be designated a University-related organization as provided in the guidelines and authorized a basic agreement, effective June 30, 1983, with the Board of Trustees for that purpose. The Foundation desires to renew this agreement for Fiscal Year 1988. Under the agreement, the Foundation will provide fund-raising services and other assistance to attract private gift funds to support University programs. The Foundation agrees to accept and administer such gifts according to terms specified by the donor, to inform the University of all gifts received for the benefit of the University, and to apply the same in accord with the terms of the gift or, as in the case of all undesignated gifts, as the University may determine. The Foundation also will provide management and supervisory services for the maintenance of donor records on the University's Alumni-Foundation Information System (AFIS). The Foundation assesses a management fee to all gifts as a means to support some of its private gift fund-raising operations. To partially support the annual operating costs of the program and services described, the agreement provides for the payment by the University of an amount iThe contract amount for FY 1987 wa> $83,000. ' The contract amount for FY 1987 was $585,520.