Repository: UIHistories Project: Board of Trustees Minutes - 1988 [PAGE 117]

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1986]

UNIVERSITY OF ILLINOIS

107

Sabbatical Leaves of Absence, 1986-87

(6) On motion of Mr. Forsyth, three sabbatical leaves of absence recommended by the chancellors at the two campuses were granted. These leaves will be included in an annual compilation of 1986-87 sabbatical leaves of absence to be made a part of the board Proceedings.

Authorization to Establish Bank Accounts for Study Abroad Programs

(7) The University has offered Study Abroad Programs in several different countries for many years. Since the inception of these programs, the need to acquire on-site goods and services has been met by issuing each resident program director cash advances paid from operating funds available to the University department responsible for conducting the program. Expenditure documentation to support the funds advanced is submitted during the program year. Recent internal audit reviews of the financial activities of the Study Abroad Programs recommended modifications in certain financial practices, including a requirement that funds advanced for on-site expenses be kept in separate bank accounts in the name of the Board of Trustees. Program directors would be delegated authority to make disbursements for program activities, and documentation of expenditures and bank reconciliations would be submitted to the Office of Business Affairs on a periodic basis. T o accomplish these changes, it is recommended that the comptroller and the secretary of the board be authorized: (1) to establish bank accounts for each of the University's Study Abroad Programs1 at their various locations; (2) to execute the necessary bank resolutions and other documents as required; (3) to designate the officials authorized to make disbursements from the accounts; and (4) to transfer funds to these bank accounts in amounts sufficient to accommodate program requirements. The vice president for business and finance has recommended approval. I concur. O n m o t i o n of M r . Forsyth, this r e c o m m e n d a t i o n w a s a p p r o v e d . By consensus, the board agreed that o n e roll call v o t e w o u l d be taken a n d considered t h e v o t e o n e a c h a g e n d a i t e m nos. 8 through 2 2 inclusive. T h e r e c o m m e n d a t i o n s were individually discussed but acted u p o n at o n e time. ( T h e record of board a c t i o n appears at t h e e n d of e a c h item.)

Increase in Contract for Housing and Commons, Chicago

(8) On January 16, 1986, the Board of Trustees authorized the award of a contract for general work to Klein Construction Co., Westmont, for the Housing and Commons project at the Chicago campus. During caisson drilling and excavation operations, masses of debris, concrete, steel, and other obstructions were encountered, removed, and the area filled with backfill. By agreement, the contractor is to be reimbursed for the additional costs of dealing with unknown subsurface conditions. These costs have been substantiated by the project architect and the University and total $451,351. Accordingly, the president of the University, with the concurrence of the appropriate administrative officers, recommends that the contract with Klein Construction Company be increased by $451,351 for the additional work described. Funds are available from the proceeds of the Series 1985 Auxiliary Facilities Revenue Bond issue.

x Urbana campus programs: Venailles and Dijon, France; Baden, Austria; Kobe, Japan; and Barcelona, Spain. Chicago campus program: Parii, France.