Repository: UIHistories Project: Board of Trustees Minutes - 1936 [PAGE 603]

EXTRACTED TEXT FROM PAGE:

6oo

BOARD OF TRUSTEES UNIVERSITY AUTOMOBILES

[March 10

64. Automobiles shall be operated under the following regulations: I. Custody, Operation, and Insurance ( a ) All automotive equipment of the University shall be under the general supervision of the Director of the Physical Plant Department, who shall be responsible for the housing, custody, and maintenance thereof. (b) No university car may be taken from its garage or used except by a member of the staff duly authorized to do so and a receipt of memorandum shall be left with the custodian of the garage whenever a car is taken for use. . (c) Requisitions for the purchase or exchange of automotive equipment must be endorsed by the Director of the Physical Plant Department. (d) Every car, with the exception of the President's car shall be marked with the university name and number, conspicuously placed on each car. (e) Every car shall be equipped with a device for recording mileage. A car must not be operated when said device is out of order, except in emergency, in which case the approximate mileage must be reported. (f) Definite storage or garage space shall be provided for every car not assigned permanently for service on experiment station work away from the campus. (g) All supplies and repairs for cars must be secured at a point designated by the University, whenever possible. (h) Records of all operating and maintenance costs shall be maintained in the form prescribed by the Comptroller, and the expense of each car charged to the department using it. (i) T h e University will take out insurance to protect employees in case of accidents leading to claims for property damage and public liability when university cars are involved. II. Use of Private Automobiles in University Service The President of the University shall have authority to authorize reimbursement to members of the staff for the use of privately owned automobiles when the owners wish so to use them and the interests of the University will be best served by such an arrangement, in accordance with the following regulations: (a) Privately owned automobiles are to be used only on certification of the Director of the Physical Plant Department to the effect that no university car is available for the purpose and time for which the car is required, and on recommendation of the department head and the dean or director. Only those private cars whose owners carry adequate liability insurance may be used in university service. The University disclaims any responsibility for accidents in which privately owned cars in university service may be involved. (b) Accurate record must be kept of the mileage of a car when in the university service, and the purpose for which it is used, and report of same made to the Comptroller at the conclusion of each trip. (c) Reimbursement will be made only for the actual mileage in which the car is used in university service, on vouchers approved by the department head and the dean or director of the college or division concerned, and by the Comptroller. (d) The rate of reimbursement shall be determined by the President or some officer authorized by him, but shall not exceed 10 cents a mile. I I I . Chauffeurs No one shall be permitted to operate on any public thoroughfare a passenger automobile or truck owned by the University of Illinois, excepting on the following conditions: (a) Each person whose principal work is to drive an automobile or truck shall have a chauffeur's license issued by the Secretary of State of Illinois as required by law. (b) He shall be certified to the Director of the Physical Plant Department as having passed satisfactory examinations in vision, hearing, and nervous reaction, the examinations to be given by the University Health Service.