Repository: UIHistories Project: Board of Trustees Minutes - 1928 [PAGE 569]

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566

board o f trustees

[ M a r c h 13

6. Definite storage or garage space shall be provided for every car not assigned permanently for service on experiment station work away from the campus. 7. All supplies and repairs for cars must be secured at a point designated by the University, whenever possible. 8. Records of all operating and maintenance costs shall be maintained in the form prescribed by the Comptroller, and the expense of each car charged to the Department using it. g. The University will take out insurance to protect employees in case of accidents leading to claims for property damage or (and) public liability when University cars are involved. II. Use of Private Automobiles in University Service io. T h e President of the University shall have authority to authorize reimbursement to members of the staff for the use of privately owned automobiles when the owners wish so to use them and the interests of the University will be best served by such an arrangement, in accordance with the following regulations: (a) Privately owned automobiles are to be used only on certification of the Supervising Architect to the effect that no University car is available for the purpose and time for which the car is required, and on recommendation of the department head and the dean or director. Only those private cars whose owners carry adequate liability insurance m a y be used in_ University service. The University disclaims any responsibility for accidents in which privately owned cars in University service may be involved. (b) Accurate record must be kept of the mileage of a car when in the University service, and the purpose for which it is used, and report of same made to the Comptroller at the conclusion of each trip. (c) Reimbursement will be made only for the actual mileage in which the car is used in University service, on vouchers approved by the department head and the dean or director of the college or division concerned, and by the Comptroller. (d) The rate of reimbursement shall be determined by the President or some officer authorized by him, but shall not exceed io cents per mile. III. Chauffeurs N o one shall be permitted to operate on any public thoroughfare a passenger automobile or truck owned by the University of Illinois, excepting on the following conditions: I. Each person whose principal work is to drive an automobile or truck shall have a chauffeur's license issued by the Secretary of State of Illinois as required by law. 2. H e shall be certified to the Supervising Architect as having passed satisfactory examinations in vision, hearing, and nervous reaction, the examinations to be given by the University Health Service. 3. T h e expense of all duly authorized chauffeurs' licenses shall be met by the University from the appropriation of the department in which the person is employed. 4. A person in the employ of the University, whose regular work _ is other than that of a chauffeur, m a y be permitted to drive a University automobile or truck, when necessary, if authorized to do so by the dean or director of a college or division, on approval of the Supervising Architect. But every person so employed must pass the examination described in paragraph two. 5. A list of chauffeurs and others appointed under these qualifications shall be furnished each dean, director, and head of department whose work requires those thus automobiles or trucks, and his jurisdiction, to to see University motor vehicles. are permitted, withinit shall be his duty operate that only the use of certified