Repository: UIHistories Project: Board of Trustees Minutes - 1910 [PAGE 148]

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110

'UNIVERSITY OF ILLINOIS.

[March 9

190§.

CONDENSED STATEMENT OF CHIEF CLERK'S CASH ACCOUNT JAN. 20, Balance on hand in bank, Sept. 30,1908 Receipts to Jan. 20,1909 Less disbursements to Jan. 20,1909 Balance cash on hand, Jan. 20,1909 Made up as Follows— Currency in the office Silver and coin in the office Cash in First National bank, Champaign Total cash Checks and warrants Paid and receipted bills Total representing cash Less Edw. Snyder loan fund cash Balance cash as above $2,6i6 82 1,434 83 $529 00 62 77 $29,944 10 24,408 66

$54,352 76 39,054 50 $15,298 26

i

$ 591 77 13,029 59 $13,621 36 3,451 65 $17,073 01 1,774 75 $15,298 26

The item "checks and warrants," $2,016.82, represents checks and warrants received but not deposited. The item "paid and receipted bills," $1,434.83, represents receipts for cash disbursed and not yet vouched or charged to the various operating accounts. "We examined all vouchers for disbursements made during the period under review and found that all were accounted for, receipted, and properly approved ' by the Comptroller, and, in addition, approved by the Purchasing Agent; the actuaries, or heads of the various departments. We compared the vouchers with the sums entered in the various warrant registers, and found all to be correctly entered. To further verify the correctness of the vouchers paid, we proved the additions of all vouchers covering two or more items or invoices and tested the extensions on many, particularly all payments for coal, freight on coal, and contract coal hauling, and found all computations to be correct and as recorded in the sum total on the voucher. We compared the Journal entries made from the various warrant register footings at the close of the period, and checked the postings from the Journal and cash book to the ledger and found all correct. We proved the additions in the ledger and took off a trial balance as at Sept. 30, 1908, as illustrated by Exhibit "C." We compared the warrants paid during the period with the records of the treasurer in Chicago, and submit below a reconcilement of his balance with that of the books of the University as at Sept. 30, 1908.

RECONCILEMENT OF T R E A S U R E R ' S BALANCE.

Treasurer's balance as shown by University books, Sept. 30,1908. Add unpaid Warrants— General fund as per schedule "7"' College of Medicine fund as per schedule " 8 " U. S. Agricultural Experiment Station, schedule " 9 " School of Pharmacy fund as per schedule "10" Less School of Pharmacy warrant No. 54, dated Oct. 10,1908, paid in £ tember Balance as per treasurer's books.

$886,253 01 $84,613 29 148 00 1,921 50 931 66 87,614 45 $973,867 46 3,301 95 $970,565 51