Repository: UIHistories Project: Board of Trustees Minutes - 1944 [PAGE 945]

EXTRACTED TEXT FROM PAGE:

942

BOARD OF T R U S T E E S

[June i

REPORT OF EXECUTIVE COMMITTEE MEETING OF MAY 9 , 1 9 4 4

The Secretary presented also for record the minutes of a meeting of the Executive Committee.

T h e Executive Committee of the Board of Trustees of the University of Illinois met at the University Club, Chicago, at 12:30 p.m. on Tuesday, May 9, 1944. All the members were present: Mr. P a r k Livingston, Chairman, and Mr. Chester R. Davis and Mr. F r a n k A. Jensen, members of the Committee; also Mr. C. S. Havens, Director of the Physical Plant Department, and Mr. H . E. Cunningham, Secretary of the Board. Matters Presented for President Willard In the absence of the President of the University, and at his request, Director Havens presented the following matter. Architectural and Engineering Services for Building Studies In its studies of building needs and future construction programs, the University Building P r o g r a m Committee has considered the modernization of existing buildings as important as construction of new ones. If the University could bring its existing buildings up to modern standards, the cost of such improvements would be a good investment, because it would reduce future requests for new buildings and would protect the State's investment in the present plant. T h e r e is a need for general studies and estimates of programs for the modernization of mechanical services in various buildings, both at ChampaignUrbana and in Chicago. Such studies will be very helpful in planning postwar construction and also in future budgeting of operating and maintenance expenditures. Due to the lack of available staff and the demands for other work at this time, the Director of the Physical Plant Department proposes retaining outside engineering services for such surveys. Neither funds nor time are available to make a survey of the entire plant at Champaign-Urbana and in Chicago and he, therefore, proposes to limit such studies to buildings which can be modernized prior to 1950. T h e Illinois State P o s t - W a r Planning Commission is basing its studies of a public works program on the same period. The Director, therefore, recommends that the Board authorize acceptance of proposals from architectural and engineering firms to make studies as follows: Proposal of April 8 from Graham, Anderson, Probst, and White, Architects, Chicago, for the survey of mechanical and electrical services of ten buildings on the Urbana campus $14 500 Proposal of April 24 from Alvord, Burdick, and Howson, Engineers, Chicago, for investigation and report on the University's water supply and sewerage at Urbana 2 000 Proposal of April 17 from Holabird and Root, Architects, Chicago, but as reduced in their letter of April 27, for survey and report of mechanical services in buildings on the Chicago campus 10 000 T h e Director further recommends that this expense be charged against the current operation and maintenance funds of the Physical Plant Department. This financial proposal is not wholly desirable, and a special appropriation is preferable. It may be possible to provide special funds for this at the end of the fiscal year when the lapsing of unexpended funds will increase the balance in the General Reserve Fund. I recommend that these services be authorized with the understanding that a special fund will be set up in connection with the budget for 1944-1945 for this purpose. Expenditures during the balance of the current fiscal year probably would not be very large, and any payments necessary can be met by a transfer of operating and maintenance funds of the Physical Plant Department. On motion of Mr. Jensen, the Director of the Physical Plant Department was authorized to negotiate for these services on a cost-plus basis, the totals not to exceed the amounts quoted.