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Caption: Board of Trustees Minutes - 1978
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668 Roofing Frank Staar & Sons, Inc., Glenview BOARD OF TRUSTEES [June 21 ,...5 68 2 24 650 These contracts will be for work on projects for which the estimated proj'ect cost will be less than $25,000. The several contractors bid on percentages to be added to an estimated volume of material, labor, and subcontracts which may be furnished. T h e work will be done as ordered by the Physical Plant Department and will be paid for on the basis of the actual cost of each job plus the contractor's fees as referred to above. Each job will be covered by a contract work order charged against funds allocated for the project. Funds have been included in the appropriation bill of the General Assembly to meet the ordinary and contingent expenses of the University for FY 1979 and will be included in the Chicago Circle and Medical Center operating budget authorization requests for FY 1979 to be submitted to the Board of Trustees. These contracts are subject to the availability of such funds. A proposal for ventilation work was submitted by E V C O Associates, Inc., Chicago. This firm made a mathematical error in the preparation of its proposal and requested it be allowed to withdraw its bid since the error would result in a substantial loss to the firm. E V C O has advised the University of this error and requested the withdrawal of its bid. The Physical Plant Department has determined that an honest mistake was made and recommends the request for withdrawal of the bid be granted. T h e university counsel indicates that under these circumstances, the University can grant the withdrawal of this bid. In accordance with the Regulations Governing Procurement and Bidding at State Systems Universities in Illinois, the president of the University, with the concurrence of appropriate administrative officers, recommends that this firm be allowed to withdraw its bid. A schedule of the bids received has been filed with the secretary for record. It is further recommended that the comptroller be authorized to approve work orders under these cost-plus contracts up to $25,000 for each project. Such work orders will be reported in the usual manner in the comptroller's monthly report of contracts executed. Contracts for Building Services, Chicago Campuses (31) T h e president of the University, with the concurrence of appropriate administrative officers, recommends award of the following contracts, subject to the availability of funds, for building services at the Chicago campuses, the award in each case being to the low bidder. Building College of Dentistry Building, Medical Center Library Building, Chicago Circle Company Admiral Maintenance Service Company, Chicago American Building Maintenance Co., Rosemont Contract Amount $206 148 00 138 576 84 T h e services consist of providing janitorial services including cleaning, floor maintenance, window washing, and pest and rodent control. This is the first time that bids have been requested for janitorial services. These buildings have been serviced by in-house staff who will be assigned to other areas.. These contractual services will supplement the existing staff; no employee layoffs are anticipated. Each agreement provides that the total amount of the contract may be adjusted by change order should a wage increase take effect during the term of the contract or should the need arise for adding or deleting work. These adjustments would be based on unit prices (hourly wage rates) submitted by contractors in their
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