Repository: UIHistories Project: Board of Trustees Minutes - 1978 [PAGE 585]

EXTRACTED TEXT FROM PAGE:

572

BOARD OF TRUSTEES

[March 15

Contract for Purchase of Software System for the University's Affirmative Action Program

(26) Because of extensive federal requirements for record keeping in the area of affirmative action (generated by Executive Order 11246, Order Number 4, and the 1975 "Format for Development of an Affirmative Action Plan by Institutions of Higher Education"), it is desirable that the University move from a manual system to an automated system. In order to accomplish this, by developing a centralized data base system, the vice president for administration recommends the purchase of a software system from Information Science, Incorporated, of Oak Brook, Illinois. The system provides a combination of comprehensive software, corresponding directly to Equal Employment Opportunity (EEO) regulations, which has a record of acceptance by the federal government. Information Science, Incorporated, has three software systems: Expanded EEO Compliance System, Affirmative Action Planner, and Affirmative Action Data Base. These automated data programs will enable the University to monitor its affirmative action program, meet the requirements of federal regulations, and generate data for internal and external reporting purposes. In addition to these systems, Information Science, Incorporated, will provide specifications for an interface between the University's payroll system and the software system. The cost of the entire system is $44,000, plus up to $8,800 for expenses (long distance telephone; document reproduction; computer test time; clerical, charting, and keypunch services; and reasonable travel and living expenses). Funds are available in the operating budget of the University Office of Administrative Information Systems and Services. The software systems are exempt from competitive bidding requirements as data processing software. I concur in this recommendation. T h e student advisory v o t e w a s : Aye, M i s s Cordon, M r . Overstreet, M i s s Winter; no, none. O n m o t i o n of M r . L i v i n g s t o n , this r e c o m m e n d a t i o n w a s a p p r o v e d by t h e following v o t e : Aye, M r . Forsyth, M r . H o w a r d , M r . Lenz, M r . L i v ingston, M r . N e a l , Mrs. S h e p h e r d , Mr. V e l a s q u e z ; n o , n o n e ; absent, M r . H a h n , M r s . R a d e r , Governor T h o m p s o n .

Purchases

(27) The president submitted, with his concurrence, a list of purchases recommended by the directors of purchases and the vice president for administration. The list of purchases was presented in two categories: purchases from appropriated funds (i.e., from state appropriations to the University) and purchases from institutional funds. The latter term designates funds received by the University under contracts with the United States government, private corporations, and other organizations; grants from foundations, corporations, and other donors; ;and University revolving funds authorized by law. The total amounts of these purchases were: from Appropriated Funds Recommended .From Institutional Funds Recommended Grand Total $ 50 458 00

1 247 629 57 $ 1 298 087 57

A complete list of the purchases, with supporting information, including the •quotations received was sent to each member of the board in advance of the meeting, and a copy is being filed with the secretary of the board for record.