Repository: UIHistories Project: Board of Trustees Minutes - 1978 [PAGE 413]

EXTRACTED TEXT FROM PAGE:

402

BOARD OF TRUSTEES

[September 21

following vote: Aye, Mr. Forsyth, Mr. Howard, Mr. Lenz, Mr. Livingston, Mr. Neal, Mrs. Rader, Mr. Velasquez; no, none; absent, Mrs. Shepherd, Governor Thompson. Mr. Hahn asked to be recorded as not voting.

Contract for Professional Services, Alumni/Foundation Information System

(30) Increased membership in the University of Illinois Alumni Association and the increased fund-raising activities of the University of Illinois Foundation have made it difficult to maintain and effectively use separate data files and record information systems for these files of University alumni and donors. Both organizations and the University Office of Administrative Information Systems Development have agreed that the sharing of a common data base and information system may best serve operational needs. A review of the problem indicates that a combination of external professional service and internal systems development personnel would be the most effective and economical approach to the system development. Investigation of available qualified services resulted in the judgment that the firm of Arthur Andersen & Co. be employed for this project. A proposal was received from Arthur Andersen & Co. to conduct the preliminary design of an on-line system to serve the needs of the Alumni Association and the Foundation. The project would include a preliminary definition of all major screen formats, report layouts, source documents, computer programs, and file definitions.* The project would be conducted at the Urbana-Champaign campus over a period of five to seven weeks at an estimated cost not to exceed $33,000 for the services of Arthur Andersen & Co., including fees and expenses. The combined system will benefit the University in its efforts to provide a more effective means of coordinating fund-raising activities through one central system and office and will provide additional alumni information to better serve these University objectives. The vice president for administration, with the concurrence of the executive directors of the Alumni Association and the Foundation, has recommended the employment of Arthur Andersen & Co. to provide the services stated at a cost not to exceed the estimated amount. Funds are available in the budget of the University Office of Administrative Information Systems Development. I concur.

The student advisory vote was: Aye, Miss Cordon, Mr. Overstreet, Miss Winter; no, none. On motion of Mr. Livingston, this recommendation was approved by the following vote: Aye, Mr. Forsyth, Mr. Hahn, Mr. Howard, Mr. Lenz, Mr. Livingston, Mr. Neal, Mrs. Rader, Mrs. Shepherd, Mr. Velasquez ; no, none; absent, Governor Thompson.

Employment of Consultant for Physical Plant at Chicago

(31) The president of the University, with the concurrence of-the vice president

1 The icope of the system being defined would include on-line inquiry, data entry, and update capabilities-for alumni/donor records': campaign, planning and control; efficient extractroii.' capability for mailing and reference lists; membership and pledge accounting functions; on-line gift and dues posting; fund accounting interface to the current system; gift analysis reporting; batch balancing and audit trail features: interface to the Student Records Systemior mass additions. The system 'would be » custom design utilising available information management systems software for data base and communications functions.