Repository: UIHistories Project: Board of Trustees Minutes - 1978 [PAGE 39]

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BOARD OF TRUSTEES

[July 21

ing that all such purchases and contracts in excess of $7,500 will be reported to the Board of Trustees. I concur and recommend approval of the recommendation and of the amended resolution submitted herewith. (Following is a copy of the amended resolution showing the original wording and changes thereto.)

Resolution

Amended July 21, 1976' Whereas, the several Illinois public universities have heretofore established a not-for-profit corporation under the laws of the State of Illinois known as the Illinois Educational Consortium [for Computer Services] (hereinafter referred to as "IEC[CS]") and the Board of Trustees of the University of Illinois (hereinafter referred to as the "Board") has by resolution adopted on July 19, 1972, joined the IEC[CS] as a participating member; Whereas, the IEC[CS] has heretofore established a Purchasing Division for the purpose of providing assistance in the cooperative and joint purchasing of commodities, equipment, and services by the several Illinois public universities; and Whereas, it is the desire of the Board to participate in the benefits and economies of joint and cooperative purchasing of commodities, equipment, and services through the utilization of the services of IEC[CS]; Now, Therefore, Be It Resolved, by the Board of Trustees of the University of Illinois that: 1. IEC[CS] is authorized, as agent and on behalf of the Board, to prepare specifications, advertise, receive, open, tabulate, and evaluate competitive bids for such commodities, equipment, and services as may from time to time be designated by the University Director of Purchasing of the University of Illinois. In all such activities IEC[CS] shall identify the Board as its principal. 2. IECfCS] shall report to the Board all of IEC[CS]'s activities as such agent, its evaluation of the bids received, and its recommendations for awards of contracts. Bids shall be accepted or rejected and contracts shall be awarded by and in the name of the Board in accordance with procedures heretofore or hereafter established by the Board. Generic commodities as listed in Appendix I dated July 21, 1976, purchased or contracted for in the IEC collective bid process shall be exempt from the requirement of specific Board approval and the Vice President for Administration is authorized to accept or reject bids and award contracts on behalf of and in the name of the Board, with the understanding and direction that all such purchases and contracts in excess of $7J)00 will be reported to the Board of Trustees. Changes (additions or deletions) in the list of generic commodities may be made from time to time based on specific recommendation to and approval of the Board. 3. All advertising, receiving, opening, recording, and tabulating of bids by IEC[CS] and the award of any contract shall be in accordance with the Regulations Governing Procurement and Bidding at State Systems Universities in Illinois heretofore adopted by the Board, and in accordance with the provisions of the laws of the State of Illinois, including the "Illinois Purchasing Act," as either of the same may be amended from time to time. 4. This Resolution shall remain in effect until modified or rescinded by the Board.

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New material is in italics; deleted material is in brackets.