Repository: UIHistories Project: Board of Trustees Minutes - 1978 [PAGE 299]

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288

BOARD OF TRUSTEES

[May 18

ommendatiotis by a special subcommittee of the Legislative Audit Commission ; and, Whereas the Office of the Auditor General; has reviewed the. Guidelines and Definitions and is in substantial agreement therewith; and, Whereas the Legislative Audit .Commission has reviewed the- Guidelines and Definitions and, at their meeting on April 25, 1977, approved all items in the Guidelines and Definitions except Subsections B and C of

Item I. • -• - , ' . • . . . . -

Now, therefore, be it resolved by the Board of Trustees of the Universityof Illinois that: 1. The Guidelines and Definitions as stated in a document so entitled, dated March 14, 1977; Tevised March 29, 1977 (Subsections B and C of Item I excepted), shall become the operating policy of the Board of Trustees of the University of Illinois in respect to the handling of locally held funds. 2. The Association of State University Vice Presidents for Business Affairs, through its Financial Practices and Standards Committee, be authorized to establish procedures required to implement the guidelines herein adopted. 3. The implementation of these guidelines shall begin on July 1, 1977, and be completed no later dian June 30, 1978. Any adjustments to appropriation requests resulting from the implementation of these guidelines shall first be reflected in the fiscal year 1979 appropriation requests to be submitted to the Board of Higher Education in the fall of 1977. 4. Any actions of the Board after June 30, 1977, shall be in conformance with the guidelines. Conversely, actions taken by the Board prior to July 1, 1977, shall not be covered by the guidelines. 5. This resolution shall remain in effect until modified or rescinded by the Board of Trustees of the University of Illinois.

On motion of Mr. Livingston, the foregoing resolution was adopted.

Purchases (28) The President submitted, with his concurrence, a list of purchases recommended by the Directors of Purchases and the Vice President for Administration. The list of purchases was presented in two categories: purchases from appropriated funds (i.e., from state appropriations to the University) and purchases from institutional funds. The latter term designates funds received.by die University under contracts with the United States government, private corporations, and other organizations; grants from foundations, corporations, and other donors; and University revolving funds authorized by law. The total amounts of these purchases were: From Appropriated Funds Recommended $ 115 939 80 From Institutional Funds Recommended .... 1 523 224 73 Grand Total $1 639 164 53 A complete list of the purchases, with supporting information, including the quotations received was sent to each member of the Board in advance of the meeting, and a copy is being filed with the Secretary of the Board lor record.

The student advisory vote was: Aye, Mr; Gordon, Mr. Matthews, Mr. Volgman; no, none.