Repository: UIHistories Project: Board of Trustees Minutes - 1958 [PAGE 904]

EXTRACTED TEXT FROM PAGE:

1957]

UNIVERSITY OF ILLINOIS

90I

in each case is in line with estimates for this portion of the work on both of the projects and complies with bidding requirements in all respects. Funds are available in the state appropriation "For construction of extensions to the general University utilities distribution system, including plans and specifications and all other necessary costs and charges incident to the completion of the work," subject to release by the Governor, and in surplus funds of the Housing Division. Housing funds will be used to pay the cost of steam and electric lateral extensions (total estimated cost $27,454) to the Central Food Stores Building. Hold orders will be issued on the work to be done on the laterals to the Central Food Stores Building until the financing of this building has been arranged and bids for its construction secured. In the event construction of this building is deferred until after completion of the foregoing contracts, change orders will be issued to the respective contractors to secure credit for omission of the laterals. I recommend these contracts be awarded, as recommended, subject to the release of funds and with the provision that if construction of the Central Food Stores Building does not proceed on schedule, credit will be allowed for omitted work, and that the Comptroller and the Secretary of the Board be authorized to execute these contracts. On motion of Mrs. Watkins, these contracts were awarded, as recommended, and the Comptroller and the Secretary of the Board were authorized to execute the same. This action was taken by the following vote: Aye, Mr. Johnston, Mr. Livingston, Mrs. W a t k i n s ; no, none; absent, none. Contracts for Construction of Sanitary Sewer for Biology Building (2) In August, 1056, bids were received for the construction of a sanitary sewer in Mathews Avenue to serve the Biology Building. Only one bid was received on the general work, which is the principal part of the project, and because this bid was so much higher than engineering estimates, all bids were rejected and this part of the work on the Biology Building was deferred. The following new bids were received on July 23, 1957. Electrical work — Brunkow Electric Company, Champaign $ 3 723 00 Pipe work — Paul H . McWilliams, Champaign 20 144 00 Pump installations — Fairbanks Morse and Company, Chicago 4 300 90 Chicago Pump Company, Chicago 4 635 00 A number of other contractors took sets of drawings and specifications for the purpose of preparing bids but the above were the only bidders. No bids were received on the general work. The Director of the Physical Plant and the Vice-President and Comptroller recommend that the bids of Brunkow Electric Company for the electrical work, Paul H. McWilliams for the pipe work, and the lower bid of Fairbanks Morse and Company for pump installations be accepted and held pending the taking of new bids for the general work, which have been called for on August 14, 1957. The time required to advertise for bids under the new state law prevented obtaining bids at an earlier date. A further report and recommendation on this project will be submitted to the Executive Committee when bids on the general work have been secured. I recommend that in the meantime the Executive Committee approve the award of contracts to Brunkow Electric Company, Paul H. McWilliams, and Fairbanks Morse and Company, the lowest bidders, provided that it is feasible to proceed with the construction of the sanitary sewer on the basis of the lowest bid received on the general work. A report of the bids received on the general work and a recommendation will be submitted to the Executive Committee by mail. It m ay not be necessary for the Committee to hold another meeting if it finds that the lowest bid on the general work is acceptable and the Committee wishes to authorize the award of that contract by mail and regard such action as a deferred part of the proceedings of today's meeting. On motion of Mr. Johnston, these recommendations were approved by the following vote: Aye, Mr. Johnston, Mr. Livingston, Mrs. W a t k i n s ; no, n o n e ; absent, none.