Repository: UIHistories Project: Board of Trustees Minutes - 1958 [PAGE 1074]

EXTRACTED TEXT FROM PAGE:

1957]

U N I V E R S I T Y OF I L L I N O I S

1071

providing for extension work or teaching services. Policies and procedures set forth in this section and in Section 13 shall apply to such grants and contracts, except that funds appropriated by the United States Government to the Agricultural Experiment Station or the Agricultural Extension Service shall be administered by the College of Agriculture.

DRAFTING AND EXECUTION OF UNIVERSITY CONTRACTS

Sec. 15. ( a ) Contracts shall be drafted in tentative form by the University officer best acquainted with the subject matter thereof and in whose department lies the responsibility for performance, and approved by the VicePresident and Comptroller of the University, unless otherwise provided by the statutes of the University. (b) All contracts prior to the execution thereof shall be approved as to legal form and validity by the Legal Counsel, such approval to be endorsed in writing on the contract, provided that such approval and endorsement shall not be required with respect to individual contracts or extensions or renewals thereof the form of which has been previously approved by the Legal Counsel and which contain no substantive changes or additions, other than those pertaining solely to the description of the project, the amount involved, and the term of the contract or extension. All contracts shall be executed at least in duplicate, and the original thereof shall be filed with the Secretary of the Board of Trustees and remain in his custody. A report shall periodically be made to the Board of Trustees by the Business Office of all contracts executed on behalf of the University. (c) Unless otherwise ordered by the Board of Trustees in specific cases, contracts to which the University is a party shall be signed by the Comptroller of the Board of Trustees and attested to by the Secretary of the Board of Trustees, to whom authority is delegated by the Board for such purposes, provided however, that: (1) Contracts involving payments by the University in one fiscal year in excess of $2,500 shall be specifically authorized by the Board of Trustees, except that when an emergency exists the President is authorized to act but must report his action to the Board of Trustees. (2) Contracts involving major changes in University policy shall be approved specifically by the Board of Trustees. (3) Funds shall have been appropriated by the Board of Trustees, either specifically or in a general appropriation for the operation of the University, tor all contracts involving payments by the University, except those funds received from an agency outside the University and held by the University as a trustee or an agent. (4) All contracts must bear the seal of the University, which shall be in the custody of the Secretary of the Board of Trustees and shall be affixed by him. (5) Contracts for the purchase of fuel, stationery, and printing paper shall be reported to the Governor of the State of Illinois for approval, if required by the constitution or statutes of the state. (6) The Comproller and Secretary are authorized to delegate to responsible members of the staff of the University authority to execute and attest to contracts in the name of the Comptroller and the Secretary of the Board.