Repository: UIHistories Project: Board of Trustees Minutes - 1958 [PAGE 1055]

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1052

BOARD OF TRUSTEES

[December 17

and Procedure as contained in the press proof submitted to the Trustees in advance of today's meeting. This is the second part of the University of Illinois Statutes which your Committee has been charged with the responsibility of revising and bring up to date. T h e first part, the University of Illinois Statutes, was approved by the Board of Trustees on January 16, 1957, and became effective September 1, 1957. In approving the Statutes the University Senate accepted the recommendation of the Senate Committee on Revision of the Statutes that only those sections in which the University Senates have an interest should be included in the University of Illinois Statutes, and that those sections which deal with administrative organization and the powers and responsibilities of administrative officers of the University should appear in a separate compilation, the General Rules Concerning University Organization and Procedure. (This compilation has sometimes been called P a r t Two in discussions of the Statutes.) Amendments to the University of Illinois Statutes are to be adopted by the procedure set forth in Section 62 thereof. Amendments to the General Rules Concerning University Organisation and Procedure are to be made by the Board of Trustees on the recommendation of the President, and the Senates will not participate in the amending process. T h e present compilation of the General Rules Concerning University Organization and Procedure was submitted to the Senate because it contains some sections which the former University Senate had approved over the years. By approving this compilation the Senate understood that it was divesting itself of its role in amending those sections. It was understood, however, that subject matter dealt with in the General Rules Concerning University Organization and Procedure may be covered in amendments to the University of Illinois Statutes which the Senate may later propose. T h e University Senate, in a special session held on July 29, 1957, and called by the President of the University for this purpose, considered the compilation of the General Rules Concerning University Organization and Procedure. The text of the sections was approved by the Senate and was submitted to the Board of Trustees for consideration and adoption. T h e University Senate also authorized representatives of its Committee on the Revision of the Statutes, working with the Legal Counsel, to edit the draft and to make such changes, other than in substance, as they deemed necessary. The draft as edited was then submitted to the Board of Trustees Committee and to all of the other Trustees. The Board Committee went over the draft, section by section, making certain changes. Representatives of the University Senate Committee advised the Board Committee that these changes would not be of concern to the Senate since they are either clarifying language or deal with matters of administrative policy. At the conclusion of its deliberations, the Committee approved the draft and authorized the Secretary of the Board to have it printed for presentation to the Board of Trustees. The Committee recommends that the General Rules Concerning University Organization and Procedure become effective as of January 1, 1958, with the exception of Section 26, "Terms of Employment and Administrative Staff," which the Committee recommends become effective September 1, 1958, since it is not feasible to change present contracts of appointment which are subject to existing terms of employment.

At the conclusion of this presentation, Mr. Johnston suggested two other changes:

Section 11, listing the duties of the Vice-President and Comptroller and of subordinate officers in the Business Office, specifies that the Bursar shall "collect all monies due the University." Other Sections authorize the President of the University and the Vice-President and Comptroller to accept funds for various purposes. A change in the language in Section 11 is indicated in the interest of consistency and to avoid possible misunderstandings of the several provisions. In Section 21, a statement of the existing University policy on the use oi University buildings and premises for political purposes should be included.