Repository: UIHistories Project: Board of Trustees Minutes - 1952 [PAGE 1193]

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1290

BOARD OF TRUSTEES

[November 23

REPORT OF THE EXECUTIVE COMMITTEE The Executive Committee of the Board of Trustees submits a report of its transactions at a meeting on November 2, 1951.

On call of the Chairman, a meeting of the Executive Committee of the Board of Trustees of the University of Illinois was held at 12:00 noon, on Friday, November 2, 1951, at the Electric Club of Chicago, 20 North Wacker Drive, Chicago. Mr. Park Livingston, Chairman, and Mr. H. B. Megran, member of the Executive Committee, were present; also Messrs. C. S. Havens, Director of the Physical Plant, and Mr. Lloyd Morey, Comptroller, who acted as Clerk. The Comptroller presented the following recommendations for President Stoddard: Expansion of Men's Residence Halls Facilities On October 23, 1951, the Board of Trustees approved a program for the expansion of residence halls facilities oh the Urbana campus, and authorized the Executive Committee to award contracts for Phase II of the project to lowest bidders at figures negotiated through acceptance of alternates to reduce construction costs, subject to a favorable report on financing. The total cost of the project has been reduced from $2,312,600 to $2,042,000. The reduction has been accomplished by the acceptance of alternates in construction, charging of interest on the loan during construction to the earnings of Busey and Evans and Men's residence halls in operation during this period, and charging some equipment needed in the program to accumulated earnings of the residence halls. The Board of Trustees has previously appropriated $202,000 for this project. The remaining amount necessary, $1,750,000, must be borrowed by the issuance of bonds. Such bonds can not be sold, however, until late in January for delivery on March 1, 1952, since the date of delivery must coincide with the date on which the present bonds outstanding on the Men's Residence Hall can be refunded. The Comptroller has explored the bond market and reports that the bonds are marketable now on a satisfactory basis and that there is every reason to believe that they will be marketable in January, 1952, unless there is a major change in the market. The Director of the Physical Plant and the Comptroller recommend that contracts be awarded to the following contractors in the various divisions for Phase II. Each contractor recommended is the lowest bidder in his division and the contract is for the negotiated amount after allowances for acceptance of alternates. It is recommended that the contracts be awarded subject to (a) receipt of authority to proceed with construction, (b) receipt of authority from the Voluntary Credit Restraint Committee to issue bonds, and (c) provision in every instance possible in the contracts that, in the event the sale of bonds is not feasible, the construction may be stopped and the University's liability will be restricted to reimbursement of contractor's expenditures and commitments. General work — John Felmley Company, Champaign $575 875 Heating, ventilating, plumbing, drainage, and fire protection — E. M. Hays Plumbing and Heating Company, Champaign 177 108 Electrical work — Brunkow Electric Company, Champaign (including $2,150 for electrical work in present building not covered by original bid) 53 015 Elevator work — Gallaher & Speck, Chicago 6 300 Dumbwaiter installation — Elevator Manufacturing Company, Chicago.. 7 252 Refrigeration work — R. H. Bishop & Company, Champaign 7 996 Food service equipment — Stearnes Company, Chicago 115 999 I concur and recommend that the Comptroller and the Secretary of the Board be authorized to execute the contracts as recommended. On motion of Mr. Megran, this program was approved and the contracts awarded as recommended. The question of architectural services on this project, which the Board on October 23 referred to the Comptroller for further investigation and report, was left open for later consideration.