Repository: UIHistories Project: Board of Trustees Minutes - 1942 [PAGE 744]

EXTRACTED TEXT FROM PAGE:

I941]

UNIVERSITY OF ILLINOIS

741

whether resulting from reorganization or otherwise, and it is desired to retain the employee by offering him employment in a lower position or classification; (c) that the employee voluntarily requests demotion. W h e n demotion is requested the appointing officer shall notify the employee by registered mail and the Board in writing thirty days prior to the effective date of the demotion setting forth the reasons. Such employee may make written request, within seven days after receipt of notice, to the Secretary of the hearing committee appointed by the Board and composed of three members of the University civil service committee with the Secretary of the Board serving as Secretary of the committee, for a hearing which the committee shall arrange as to time and place, conduct it and record the evidence. The appointing officer shall make such investigation as is necessary to determine the facts. In presenting these facts before the hearing committee the appointing officer may be represented by the Attorney General or his duly appointed representative. A written record of the facts together with a recommendation shall be transmitted by the hearing committee to the Board for a decision. The decision of the Board shall be certified in writing to the employee and to the appointing officer for enforcement. X I I I . Resignation An employee in good standing in the classified service may resign by presenting his resignation, upon a form approved by the Board, to the appointing officer except that it shall be deemed good business practice to give two weeks notice in the presentation of all resignations under the classified service. The absence without leave of an employee for a period of three successive days or longer, and without actual notice to his superior officer of the reason for such absence or of his intention to return to duty, shall be considered resignation except when failure to give notice was caused by circumstances beyond the control of the employee. Any certified officer or employee in the classified service who resigns in good standing, may, on written request of the appointing officer and approval of the Board, be restored to the register at any time within one year from the date of his resignation. XIV. Transfer Transfers may be made without reduction in salary from one position to another position in the same class within the classified service when approved by the heads of departments, Deans, or Directors of the departments, schools, or colleges concerned and when approved by the appointing officer. No such transfer shall be made unless the examination on which the appointment of the employee was based, was of a character and standard to test the general fitness of the employee for the position to which it is proposed to transfer him. XV. Layoff and Reinstatement "When it is necessary to reduce the number of employees, persons last appointed shall be first laid off, and their names shall be placed on a reinstatement list for reemployment in the order in which they were laid off, such reemployment to take precedence over any register of eligibles in existence at the time of the layoff. All temporary employees shall be laid off first." If there is difficulty in determining seniority because employees are laid off at the same time and are considered for reemployment, that employee shall be first reemployed who had the highest grade on the original examination, and so in this order if more than one person be concerned. In every case of layoff of a certified officer or employee, the appointing officer shall give written notice to the employee and to the Board setting forth the reasons therefor. When an officer or employee is laid off, his name shall be placed on a reemployment register in the classification in which he was certified in the order necessary to retain seniority, such reemployment to take precedence over any other register in that classification in existence at the time of the layoff.