Repository: UIHistories Project: SWE - UIUC SWE Minutes Fall 1960 - Fall 1990 [PAGE 65]

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MINUTES OF THE STUDENT ORGANIZATION EXECUTIVE BOARD MEETING Date: December 11, 1968 Time: 4:00 P.M. Place: 278 Illini Union (S) Present: Robert Ward, Chairman, Joan M.Murphy, Richard Ahern, Richard Akin, Mr. Robert Parker, representing Mr. Farber, and Dean V.J. Hampton, representing Dean Millet. DISTRIBUTION OF MINUTES It was moved, seconded and approved that the Minutes of the Executive Board meetings be distributed to all treasurers. EMERGENCY FUND FOR STUDENT ORGANIZATIONS Mr. Hampton reviewed the action taken by the Organizations Fund Executive Board on July 6, 1968, which set up an Emergency Fund of $2,500 from the Student Organization Fund Surplus Funds. The minutes of that meeting indicated that the members of the Board felt that such a fund would be desirable to make small grants to organizations for emergency purposes and for new organizations and for special educational projects of organizations. All grants from this fund must be approved by the Student Organization Fund Executive Board. Mr. Hampton explained the existence of a similar fund which^exists under the control of the Student Senate. One-third of the Student Senate s share of the Vending Machine profits goes into this Fund, and the Student Senate allocates these funds out to student organizations once or twice each year. The policy which the Student Senate Allocation Committee has followed is to notify all organizations of the existence of this fund and inviting the organizations to make a request for a grant from this fund with an explanation of the need for the funds, what they will be used for, as well as an indication of other sources of income of the organization and what the other funds of the organization are used for. All requests are received by the Student Senate Allocation Committee and reviewed at one time and the requests are then approved, denied, or approved in part with all funds being disposed of from the. Student Senate1 Vending Machine account. The question was raised as to whether the Student Organization Executive Board Fund and the Student Senate Fund might be combined in some way in order to provide a large fund and perhaps serve a better purpose. One question then arose as to who would be responsible for allocations from such a combined fund. The consensus of the Executive Board was that the Student Organization Emergency Fund should not be disposed of all at one time but should remain intact in order that organizations with Emergency problems or special needs might be able to make requests throughout the year. The consensus of the Executive Board was that some criteria must be set up as a guildline for the Executive Board in approving or disapproving requests for grants from this fund, and it was decided that the members would give further thought to a criteria and review this matter at its next meeting to be held either after the Christmas Holidays or at the start of the second semester. Views were expressed as to different types of limitations that should be placed on grants from this Fund, and these suggestions varied from such items as grants for a particular "once a time" project, grants not being made for social programs, or continuing projects, service projects being high on the priority list, as well as having a criteria that would provide for helping organizations who run into unexpected expenses which might arise from a project