Repository: UIHistories Project: Board of Trustees Minutes - 1964 [PAGE 727]

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682

BOARD OF TRUSTEES

[Juty 2

institutions, the Njala Training College for Teachers and the Njala Agricultural Experiment Station, as a nucleus for the new institution and to make recommendations. T h e Sierra Leone Cabinet approved the report of this survey team and the University has now been asked to submit a proposal for a contract for educational services to that country in the building of the new institution somewhat along the lines of what the University has been doing in India. T h e project is a long-term one and plans have been drawn in terms of a ten-year program. Submitted herewith is a memorandum prepared by the Director of International P r o g r a m s which presents the program in greater detail. A copy of the memorandum is being filed with the Secretary of the Board for record. As indicated therein, it is anticipated that the University will be offered a contract in the near future and A I D officials have asked that it be executed promptly. I request authorization to execute this contract, subject to further action by the Board of Higher Education, since contract payments to the University in any one year may exceed $250,000, the limit set by the Board of Higher Education for institutional commitments of this kind without reference to that Board. O n m o t i o n of M r . D i l l i a r d , a u t h o r i t y w a s g i v e n a s r e q u e s t e d . AMENDMENT O F G E N E R A L R U L E S C O N C E R N I N G UNIVERSITY ORGANIZATION AND P R O C E D U R E (9) T h e Dean of the College of Physical Education has recommended authorization of a recreational program for faculty and staff of the University and their families, the program to be financed initially by a fee charged participants to pay the direct costs of the program. It involves the use of University facilities by faculty and staff families, and present regulations limit the use of recreational facilities to students and staff. Accordingly, it is recommended that Section 21 of the "General Rules Concerning University Organization and Procedure" be amended by renumbering the present Section 21 (c) as Section 21 ( d ) , and by adding the following as a new Section 21 ( c ) : " ( c ) Subject to the approval of the appropriate University authorities, University premises and facilities may be made available for use by members of the faculty and staff and their families provided such use does not interfere with the regular student educational programs of the University." I concur. O n m o t i o n of M r s . W a t k i n s , t h i s a m e n d m e n t w a s a p p r o v e d . AMENDMENT O F R U L E S RELATING T O T H E PAYMENT O F SALARIES (10) T h e application of the ruling of the Attorney General relating to retroactive salary adjustments has been clarified. Originally, the University interpreted the ruling to mean that in most cases adjustments in salaries and wages could be effective only in the month in which they could be included on the usual payroll. Consequently, the Board adopted a rule that salary adjustments could be effective only in the month following the month in which notice of approval was received by the Business Office. It has now been determined that such adjustments can be made effective upon the date when notice of change is received even though the adjustment is made in the subsequent payroll period. Accordingly the Director of Nonacademic Personnel and the Vice-President and Comptroller recommend the Board approve the following rules relating to the effective date of salary changes:

NONACADEMIC

1. Effective Date of Prevailing Rate Changes Wage rates accepted in accordance with University policy of paying prevailing rates, as set forth in Section I I I , paragraph 1, of the University Policy and Rules Relating to Compensation and Working Conditions of Nonacademic Employees, will become effective (1) on the date they are put into effect locally, or (2) on the first working day following the date appropriate University representatives receive (and verify), from one or more of the parties to