Repository: UIHistories Project: Board of Trustees Minutes - 1962 [PAGE 206]

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1960]

UNIVEHSITY OF ILLINOIS

203

and sophomores, although students in other classes would be admitted tf the courses offered were suitable. This session would be independent of and in addition to the regular summer session of eight weeks, which will have to be continued in order to accommodate teachers in the public schools. [Many of the latter could not attend a twelve-week summer session because of the late closing date of their schools in June.) It is difficult to estimate the probable attendance at the proposed summer session, but a tentative enrollment of 1,000 students will be assumed. On this basis it is estimated that the program could be conducted for a total of $250,000 per summer or $500,000 for the two summers of the biennium (1962 and 1963). The average cost per student represeuted by this figure is naturally much lower than the actual pro rata, cost; but most of the indirect cost would be absorbed within the regular budget. Certain general administrative costs, including those for students' services and the Library, would not be increased proportionately insofar as these activities are budgeted on an annual basis. E. Transfer Police Training Institute to a Separate Appropriation,,—$50 000 The Illinois Association of Police Chiefs has recommended an expansion of the existing Police Training Institute to a level of $50,000 per year or $100,000 for the biennium. The University has been asked to request funds for this project in a separate appropriation, and this will be done. As a result, the regular biennial budget for 1961-63 would be reduced in the amount of $50,000. This is shown as a minus value in Schedule A, Object Classifications The State Finance Act requires that appropriation requests be submitted in terms of certain designated object classifications. These are shown in Schedule D. A word should be added about the classification, "Contingencies." This does not represent funds for which the University has no known need. The present appropriations have been allocated to departments in a line-item internal budget in which all salaried positions are listed. All increases for the coming biennium are based upon specific requests from deans and directors, with adjustments by the University Budget Committee, as described above. It is not always possible to expend a budget exactly as planned, particularly when requests must be made as much as three years in advance of some of the actual expenditures. Candidates can not always be found immediately to fill vacancies. Also a department might decide that it is more desirable to construct a piece of equipment than to purchase it. While the end result would be the same, "Personal Services" and "Commodities" would replace "Equipment" so far as the object classification of expenditures is concerned. Therefore, y1 order to provide reasonable flexibility, the Department of Finance permits setting up 5 per cent of the appropriation under "Contingencies," and this amount is later allocated to the other object classifications as the exact distribution becomes known. Schedule B. Funds Requested for Operation of New Buildings, 1961-63 Annual Arthropod-Borne Diseases Research Laboratory Amount Liberal Arts and Sciences t 15 000 Physical Plant 47 560 Zoonoses Research Laboratory Veterinary Medicine 12 000 Physical Plant 9 000 Labor and Industrial Relations Building Physical Plant 23 390 Moorman Research Facility Agriculture 10 350 Other Areas Physical Plant 10 700 Total Annual Amount ?128 000 X2 Biennial Total $256" 000