Repository: UIHistories Project: Board of Trustees Minutes - 1968 [PAGE 90]

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38

BOARD O F TRUSTEES

[July 27

issued by the laws of this State; provided that the majority for which such insurance is issued is composed of State employees. 1. One deduction will be made for payment of premiums on each type of insurance (Life Insurance, Hospital-Medical-Surgical Insurance, and Accident Insurance). 2. The employee must file a written authorization with the University for payroll deductions on forms prescribed by the University. 3. Each insurance company must file with the University copies of the policy, all advertising material and scripts, the application form and schedule of premiums for all participants, together with all modifications or amendments, thereof, from time to time. 4. Except for contracts made with the Board of Trustees, the insurance company must not state nor imply, either directly or through its advertising or solicitation materials, that the University sponsors or approves of the company or the plan in any manner. 5. Upon receipt of evidence of approval by the State of Illinois Department of Insurance of the form and content of the contract, a designation of a code number will be assigned to the insurance company's approved policy. Deductions will be authorized for only the approved policy. 6. The insurance company shall not solicit or conduct any business in University buildings or on University premises and will only contact the designated payroll officer in the conduct of the company's business with the University. 7. Deductions will not be made for any insurance policy which has fewer than twenty-five active participants on the University payrolls. 8. Each employee may be required to relinquish his right to participate in the University Group Insurance Contract providing the same type of insurance. 9. Failure to comply with any of these rules may result in the suspension of payroll deductions for the policy involved for a period not to exceed one year. 10. The insurance company must submit evidence at the time of initial filing and whenever requested thereafter that the majority of the policyholders under the approved policy are State employees. 11. T h e signed authorization cards must be submitted to the appropriate Payroll Office of the University of Illinois not later than thirty calendar days before the first of the month that the deduction is to become effective. I concur.

On motion of Mr. Johnston, this recommendation was approved.

AUTHORIZATION OF EXECUTIVE COMMITTEE TO ACT ON REAL ESTATE MATTERS (32) The University is in the process of negotiating for the acquisition of various parcels of real estate needed for educational purposes. The Director of the Physical Plant and the Vice-President and Comptroller state that the necessity for action on some property acquisitions may become urgent and not capable of postponement to the next regular meeting of the Board in September. They recommend that, pursuant to Article IV, Section 3, of the By-Laws, the Board of Trustees authorize the Executive Committee of the Board to take action at any time prior to the next regular meeting of the Board of Trustees on matters relating to the lease, sale, purchase, or other acquisition by or for the University of real estate in Champaign, Urbana, or Chicago, Illinois, including authority to exercise the right of eminent domain and to institute condemnation proceedings, and including authority to request action by the Illinois Building Authority pursuant to its lease dated March 20, 1965, with the University. I concur.

On motion of Mr. Hughes, the Executive Committee was authorized to act for the Board on the matters of business as recommended, by the following vote: Aye, Mr. Clement, Mr. Dilliard, Mr. Hughes, Mr. Johnston, Mr. Jones, Mr. Page, Mr. Pogue, Mrs. Watkins, Mr. Williamson; no, none; absent, Governor Kerner, Mr. Swain.

PURCHASES (33) The President submitted, with his concurrence, a list of purchases recommended by the Director of Purchases and the Vice-President and Comptroller; also a list of purchases authorized by the President's Office.